Bid Administrator
3 weeks ago
Bid Administrator
£38k + benefits
West Byfleet
Maternity Cover
Responsibilities:
Bid Documentation Management:
- Organize and maintain bid files, templates, contracts, and other documents.
- Manage a centralized repository for bid materials, ensuring easy accessibility and version control.
- Assist in the preparation and formatting of bid documents to maintain consistency in branding and layout.
Bid Coordination Support:
- Coordinate bid-related activities such as scheduling meetings, preparing agendas, and ensuring effective internal communication among team members.
- Liaise with various internal teams (e.g., sales, operations, finance) to gather information and ensure alignment in bid responses.
Compliance and Quality Assurance:
- Review bid documents for compliance with client requirements and conduct quality checks on submissions.
- Assist in maintaining a library of standardized bid responses and content templates.
- Continuous Improvement:
- Identify and propose solutions for process improvement within the bid administration function.
- Stay updated on industry best practices and emerging trends related to bid administration.
Skills/Experience Required:
Educational Background:
- A-levels or equivalent qualification in business administration or a related field preferred.
Relevant Experience:
- Proven experience in administrative support roles, preferably related to bid management or procurement.
- Familiarity with bid management processes and an understanding of the bidding lifecycle.
Technical Skills:
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and document management software.
Soft Skills:
- Strong organizational and time management skills, with a keen attention to detail.
- Excellent communication skills, both written and verbal, for effective interaction with internal and external stakeholders.
- Ability to work collaboratively in a team environment and establish positive relationships.
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