Bid Administrator

3 weeks ago


West Byfleet, United Kingdom Good Recruitment Full time

Bid Administrator

£38k + benefits

West Byfleet

Maternity Cover


Responsibilities:


Bid Documentation Management:

  • Organize and maintain bid files, templates, contracts, and other documents.
  • Manage a centralized repository for bid materials, ensuring easy accessibility and version control.
  • Assist in the preparation and formatting of bid documents to maintain consistency in branding and layout.

Bid Coordination Support:

  • Coordinate bid-related activities such as scheduling meetings, preparing agendas, and ensuring effective internal communication among team members.
  • Liaise with various internal teams (e.g., sales, operations, finance) to gather information and ensure alignment in bid responses.

Compliance and Quality Assurance:

  • Review bid documents for compliance with client requirements and conduct quality checks on submissions.
  • Assist in maintaining a library of standardized bid responses and content templates.
  • Continuous Improvement:
  • Identify and propose solutions for process improvement within the bid administration function.
  • Stay updated on industry best practices and emerging trends related to bid administration.


Skills/Experience Required:


Educational Background:

  • A-levels or equivalent qualification in business administration or a related field preferred.

Relevant Experience:

  • Proven experience in administrative support roles, preferably related to bid management or procurement.
  • Familiarity with bid management processes and an understanding of the bidding lifecycle.

Technical Skills:

  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and document management software.

Soft Skills:

  • Strong organizational and time management skills, with a keen attention to detail.
  • Excellent communication skills, both written and verbal, for effective interaction with internal and external stakeholders.
  • Ability to work collaboratively in a team environment and establish positive relationships.

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