Crewing Administrator

3 weeks ago

Darlington, United Kingdom AM Recruitment Ltd Full time

This is a full time 6 month cover role with potential extensions:


Role Purpose:

To provide support to the Crewing Department with administration & co-ordination of Offshore Personnel


Key Areas of Responsibility

Ensure all crew hold the required project and company competences/certification required for the job prior to mobilization.

Arrange project specific and renewals of offshore training.

Maintain accurate and secure personnel files for permanent staff.

Arrange travel for Crew Changes in the most cost effective and timely manner.

To be an ambassador for the Company when dealing with colleagues, clients and other external personnel.


Key Tasks

Ensure all relevant Offshore certification for crew is current and up to date and recorded within the HR/Caiman system.

Arrange renewals of offshore survivals and project related offshore training as required.

Arrange visas and work permits as required.

Liaise with the travel company to organise travel to meet project requirements and deadlines.

Ensure Purchase Orders are raised, approved, and issued to Agencies prior to commencement of Project.

Ensure timesheets submitted are accurate.

Check and sign off expenses in line with the expenses policy.

Check Travel Invoices prior to approval by the Head of Finance

Provide Project Support as required.


Key Measurables

All data/information is produced and recorded in a timely and accurate manner.

Systems within the Offshore Crewing Department maintained accurately.

Successful completion of internal and external audits.


Key Behaviours

Ability to organize a busy and varied workload, remain calm under pressure, and proactive in approach to tasks.

Good administrative skills.

Good Interpersonal skills.

Strong Communication skills.

Numerate.

Ability to meet deadlines.

Flexibility.


Education and Qualifications Specific to Role

Essential Qualifications

Grades C or above in Math’s and English at GCSE Level

Proficient with Microsoft Office (word/excel/outlook)

Desirable Qualifications or Equivalent Experience

Previous Experience in the Offshore Industry

Previous Experience in the Travel Industry

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