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Records Administrator

4 months ago

London Area, United Kingdom Tate Recruitment Full time

Legal Records Administrator

£35-40k

Hybrid – 3 days in the office


My client based an award winning IP firm based in London is seeking an experienced and confident IP Records Administrator. You would be joining an Intellectual Property records team made up of a Records Team Manager, a Records Operations Manager, a Deputy Records Manager, a Records Administrator, and Records Assistant. The team falls under the wider Client Services department within this legal company and plays a crucial role in providing data processing, integrity as well providing a smooth client service.


This role requires previous IP experience and strong data management background. The ideal candidate will be organised, methodical and able to work independently after initial training. The role will involve:


  • Processing and docketing daily post (physical and electronic) from the European Patent Office, UK Intellectual Property Office and United States Patent and Trademark Office and Foreign Agents
  • Using Inprotech to update our systems; docketing, updating and clearing deadlines
  • Setting up new cases (patents, trademarks and designs)
  • Assisting with workspace creations
  • Providing administrative support to the wider Records team on an ad hoc basis
  • Handling EP Grant and Validations; including instructing our service providers via their portals and filing Address for Service
  • Covering certain aspects of Records Assistants job i.e. converting Records e-mails and sorting them into the correct categories for processing and filing away all incoming physical and electronic post correspondence onto the document management system ,downloading European Patent Office and UK Intellectual Property Office post


This is a great opportunity to join a growing company and be part of a close-knit team where you will be given the opportunity to grow and develop your skills. If this sounds like you and you have the IP experience please upload your CV in word format to the advert