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Event Planner

2 months ago

London Area, United Kingdom Change Hospitality Full time

Event Planning Manager

Large Scale Events Space

40k ( mainly Mon-Fri office hours)


My client is looking for a Senior Event Planning Manager who is focused on finalising/creating the function sheets after the sales team have contracted the events. Getting final information and numbers eg: dietaries/timings etc from clients and ensuring the information is shared with the venue stakeholders and the operations team for running the event on the day of the event.


• Leading the planning process from signed contracts to on-the-day handover, the Events Manager will be the key liaison between external clients, key venue stakeholders and delivery teams.

• Create and distribute Function Sheets in the agreed departmental timeframes, post contract execution from the sales team, in order for delivery teams to execute seamlessly.

• Be responsible for ensuring contracted values are matched, but also up-sell and engage repeat event sales, in order to enhance the guest experience and produce further profit-making opportunities.

• The role will work with varied customers, evaluate budgets, process purchase orders and support ways to simplify and improve both the sales and event planning processes.

• To continuously develop best practice methods to enhance the guest experience, ensuring team members appreciate cost margins and benefits for various products/services.

• Bring innovation, be creative and able to think outside the box – representing best in class

• To own the supplier list, ensuring rates and privileges are accurate and worthwhile. As well as constantly review new industry experiences and options to always look to enhance the guest experience.

• Advise clients on the standard Health and Safety requirements and support H&S managers

• To carry out regular checks of events spaces for any maintenance health and safety issues.

• To ensure company accounting policies are adhered to and checked. Purchase Ordering, Invoicing and feedback gathering is executed in a timely manner and sent accordingly.

• To comply with all legal requirements with particular reference to (but not exclusively) fire regulations, security, licence requirements and any Local Authority or Client stipulations.



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