Financial Operations Coordinator

1 week ago

London Area, United Kingdom Centre People Appointments Full time

Financial Operations Coordinator

(Ref: AJ46111)


A Japanese international shipping company and LNG carrier company is currently recruiting a Financial Operations Coordinator to work in their London office.

In this role, you will be responsible for supporting the Seafarer Division with financial control of all manning & training related costs.

The ideal candidate should have good communication skills, attention to detail, and a willingness to learn.


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ELIGIBLE APPLICANTS:

  • (O) Eligible visa: Permanent residence, Spouse, Partner
  • (X) NOT eligible: Student visa, requiring visa sponsorship, working holiday, Graduate, Freelance

WORK TYPE: Hybrid

VISA SUPPORT: No

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TYPE: Contract, 6 month (with strong likelihood of extension)

WORKING HOURS: Monday to Friday

SALARY: depending on experience

START: ASAP

LOCATION: London


Financial Operations Coordinator Main Responsibilities:

  • Understand and become familiar with the wage scales, allowances and other manning related costs within the Seafarer Division (SFD)
  • Assisting in organising workload for upcoming month
  • Verifying the manning and training invoices in PAL
  • Assist in reviewing and challenge manning agents for any inconsistencies encountered within their monthly invoices
  • Understanding officers and crew wage scales, allowance and all crewing costs
  • Requesting Finance department for Account Movement for the invoices to move under the correct account budget code
  • Monitor and capture expense arising from P&I Personal Injury / illness claims, raise debit notes for deductibles and outstanding costs at claim closure
  • Coordination with P&I Club, Manning agents and SFD members
  • Updating the record of P&I cases in SharePoint for the claim matter
  • Attend periodic SFD Meetings when required
  • Assist CTM request
  • Preparing monthly accruals
  • Review monthly operating expense reports (OPEX) to ensure actual expenditure is in line with budget
  • Development of crewing budgets when required
  • Preparing vessel crew pre delivery and operating expense budgets
  • Check all invoices such as Portage Bill, Port Disbursement, Airfare invoices, Training Invoices and statements from manning agents and suppliers to ensure no double billing and correct charges
  • Request the credit notes from suppliers, to coordinate with Finance Division to delete the invoices
  • Other Finance duties, as directed by SFD Team


Financial Operations Coordinator Ideal Candidate:

  • «Preferred» Accounting experience
  • Language skills: Business level fluency in English
  • PC skills: Good IT Skills, Basic Excel skill
  • Character: Good communication skills, team worker, reliable
  • Character: Attention to detail, eager to learn new skills


** All applicants for the Financial Operations Coordinator must have the right to work in the country as the Company is not able to offer visa support.

*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.


If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

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