Events Administrator

Elton Recruitment is recruiting, on behalf of our client, for an Events Administrator. We are looking for candidates who have experience in meeting room booking or conference and events, ideally within the corporate or hospitality sector. You will be required to work mostly between 8 am - 5 pm however on occasional work between 7:30 am and 7:00 pm (7.5 hrs) Mon-Fri on a rotation pattern. This is an excellent opportunity for someone looking to join one of the UK's leading law firms. This role is based in the City with a competitive salary and excellent benefits.
The important bit
Starting salary £31K. 37.5 hours per week. 25 days holiday. Pension; season ticket loan; childcare vouchers; subsidised meals, really good benefits package
Essential Responsibilities
* Book and manage all event bookings hosted within our client's event space by using the relevant database
* Liaise with hospitality, AV and facilities teams to ensure all requests are arranged
* Coordinate with the Marketing Events team to support events hosted on site when required
* Monitor and manage the upkeep of events rooms working with maintenance, cleaners to ensure they looked refreshed
* Organise catering/AV for events
* Meet regularly and communicate with all required departments to ensure smooth running of events
* Work alongside the finance team to ensure all cost codes, invoices and charges are captured accurately
* Adhere to the sites security procedures and regulations
* Manage ad-hoc deliveries from couriers/ by hands
* Liaise with specialist IT equipment suppliers to report faults and resolve issues
* Ensure that conference room equipment is set up, including laptops, screens, projectors, conference phones, video conferences, Lync Pods, Hubs, ADSL lines, Wireless passes and troubleshooting issues
Essential Skills
* A working knowledge of Microsoft Office, (Manhattan Datacraft desirable)
* Proven working knowledge of customer service experience
* Ability to set up and troubleshoot IT and audio-visual equipment
* Highly organised. Able to plan and prioritise the work of self and others
* Ability to suggest and deliver creative/innovative solutions
* Good interpersonal skills, flexible to work with a range of styles and personalities
* Ability to maintain standards when under pressure
* Able to build strong relationships with key stakeholders

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