Facilities Coordinator

6 days ago

Brentwood, United Kingdom Adecco Full time

Job title: Facilities Coordinator

Location: Brentwood, London

Duration: ASAP until end of February (potential for extension)


Functions

• To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning/tracker and budget building

• To ensure subcontract renewals are coordinated and administered

• To train and support the development of other Facilities Coordinators and Facilities Administrators

• To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM

• To support the CDM by leading on administration aspects of internal and external client audits

• To complete SOPF Site Audits as required by the CDM

• Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits

• Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only)

• Provide support, training and coaching for new employees

Other Responsibilities

• Support the CDM in compliance with the PPM programme

• Support the CDM in compliance with client service level outputs

• Support the CDM in compliance with company Quality Assurance procedures

• Supporting the CDM in aspects of Health and Safety standards in the FM operations

• Assist other PPP premises with Reactive and PPM if requested by the CDM.

• Continue with self-development to improve service delivery and reduce outsourcing needs.


Job Measurement Data

• Internal and External KPI Performance

• Financial Penalties

• Internal and Reporting

Essential

• Must have sufficient years of experience in Facilities Coordinator in a multi contract/site or large-scale account

• Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation

• Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal

• Technology i.e., Microsoft Word and Excel, Outlook, and good typing skills

• Good understanding of CAFM

• Technical knowledge of Mechanical/Electrical Plant and Equipment

• Ability to prioritise workload and tasks

• Can do attitude with a proactive approach

• Have a good awareness of Health & safety working practices


Desirables

• IOSH (Managing safely)

• Previous history of working within Facilities Management Services and knowledge of Facilities Management software.

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