Contracts Manager

1 day ago

City of London, United Kingdom Hestia Housing Support Full time
We are Hestia. We make a difference. 
At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. We provide a range of services, including Domestic Abuse support, Modern Slavery assistance, Mental Health & Complex Needs care, and Criminal Justice. Our mission is to empower individuals to rebuild their lives and achieve independence.
The area you will work in….
Our team provides advice to enable Hestia to meet its legal requirements in terms of regulatory compliance. We also provide contract advice across the organisation regarding corporate contracts and approved suppliers, managing corporate contracts to ensure that Hestia achieves value for money and meets our other policy objectives.
The postholder will provide supplier advice and information to enable Hestia's responses to tenders and service monitoring.
A day in this role looks like….
As a Contracts Manager at Hestia, you will play a crucial role in our Central Services team. Your contributions will directly influence the lives of our service users, guiding them towards a path of empowerment and independence.
A day will never look the same and some of the things you can expect to do/be responsible for are:
To provide advice to enable Hestia to meet its legal requirements in terms of regulatory compliance.
To provide contract advice across the organisation regarding corporate contracts and approved suppliers.
To let and manage corporate contracts to ensure that Hestia achieves value for money and meets our other policy objectives.
To provide supplier advice and information to enable Hestia's responses to tenders and service monitoring.
To assist Contracts and Procurement manager in the letting and management of corporate contracts.
To represent Hestia at external meetings in relation to contract and approved supplier matters.
To represent Hestia in relation to letting and management of corporate contracts and approved suppliers as directed by Contracts and Procurement manager.
Ensure that Hestia is compliant with current all legislation relating to contracts and services procured by Hestia.
Drafting the development of comprehensive procurement specifications in conjunction with Operational staff, consultants, contractors and other agents.
Responsible for the programme of internal monitoring and audit of Approved Suppliers and Compliance obligations, identifying any recurring issues, contractor performance etc. offering solutions, escalating to senior management as required.  Compiling information regarding performance of suppliers for reporting to senior management.
Formally responding to contract queries from managers, advising managers on areas of overspend or incorrect use of resources.
Developing Hestia's Procurement System, including but not limited to; policy updates, overseeing and review of risk and audits.
Liaison with new and established Approved Contractors for the provision of competent, safe and cost effective goods and services.
Maintaining an up to date knowledge of relevant legislation and best practice.
Why Hestia?
Joining Hestia means more than just a job; it's an opportunity to be part of something bigger. We offer a supportive, inclusive and resolution driven work environment where your contributions are recognised and valued. As a member of our team, you will have the chance to grow both personally and professionally while making a lasting impact on the lives of those we serve.
We are looking for candidates who bring a combination of passion, expertise, and dedication to the table. To excel in this role, you should possess:
A positive 'can-do' attitude.
the ability to think laterally to resolve challenges.
a willingness to think strategically.
the ability to communicate complex issues simply and quickly.
High level knowledge and understanding of procurement legislation, practice and experience of managing complex contracts.
Educated to degree level or equivalent with at least three years' experience in Contracts management in a multi-site environment.
Experience of drafting policy documents.
Ability to work alone or as part of a team overcome difficulties and work to tight deadlines.
Experience of providing advice and reports to Board level.
Experience in carrying out performance audits of complex contacts.
Experience of project management for high value contracts.
Experience in developing detailed service specifications, KPIs, SLAs and evaluation matrices.
Ability to liaise with external professionals, to analyse and interpret complex information and to produce and present clear reports verbally and in writing to inform and develop procurement standards and protocols.
Ability to push through barriers to get the job done to a high standard.
Self-motivated, able to manage time effectively, working independently.
Ability to develop policy, promote a quality culture and encourage commitment to using procurement as a smart business tool.
Knowledge and understanding of safeguarding issues and ability to address them appropriately.
Our commitment to Equality, Diversity, and Inclusion
Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.
We are a disability confident employer
Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us.
Safeguarding Statement
Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.
We reserve the right to close this job advert early should we receive a high volume of applications or if the position is filled before the closing date. We encourage interested candidates to apply as soon as possible to ensure their application is considered

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