Administration Assistant

2 weeks ago

Bishops Tachbrook, United Kingdom The Cinnamon Care Collection Full time
New Care Home Opening
Administration Assistant 
£12.12 per hour plus Company Benefits
Part Time - 16 hours per week – Weekend working
A Top 20 Care Home Group 2024
Oakley Grange, Warwick - Opening Summer 2024
Oakley Grange is a luxurious residential and dementia care home based in Warwick offering state-of-the-art facilities, which include 66 large en-suite bedrooms and 5 luxury care suites. The home also features luxurious lounges and dining rooms, an on-site café bar, a cinema and a professional hair and beauty salon.
We are looking for an Administration Assistant/Receptionist to be the first point of contact at the home. This role requires someone who has a range of skills with good IT experience and attention to detail. Flexibility with covering week day shifts on an adhoc basis would also be helpful.
In addition to reception duties, you will provide additional administration support to the Home Administrator - predominantly HR related administration duties, although you will also need to have a good knowledge of financial aspects of the role, therefore being able to cover in the Administrator's absence. 
Main Responsibilities:
Welcome and greet visitors to the home in a professional and courteous way, ensuring the visitors book and the person’s identity is checked as far as reasonably practical
Answer the telephone and respond to enquiries at reception, redirecting calls to relevant staff and recording messages accordingly
In addition to reception duties provide additional administration support to the homes Administrator on a daily basis predominantly HR related administration duties
Assist with recruitment tasks, sifting CVs, chasing references and verifying ID documents
Organise internal meetings and ensure that any requirements have actioned
Coordinate the staff meal process as applicable to the individual home
Respond to any emergency situations as requested by the home
Maintain the general tidiness of the reception area, liaising with the housekeeping team to ensure standards are maintained.
Person Specification: 
Excellent customer service skills
IT literacy – competent with the use of systems
Previous telephone experience
Professional telephone manner
Knowledge of general administration
Good communication skills
Neat and well presented
Excellent written and verbal English

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