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Executive Assistant

2 months ago

United Kingdom MTVH Full time
Executive Assistant - Farringdon, EC1N 8JS

This Role: Executive Assistant

Fixed Term 12 Month Full Time Contract - 37.5hrs per week - Eligible for hybrid working.

Location: Farringdon, London, EC1N 8JS

Salary Banding: £42,949 to £45,209

This is an ideal development opportunity for an experienced EA to support to MTVH’s Executive Office. In this role you will provide administrative, secretarial and project support to the Executive Assistant to the CEO and the Chief Executive, and often be the first point of contact for other Directors, Senior Management, and external stakeholders. You will also support and minute the Executive Team meetings.

Responsibilities will include, but not be limited to;

    • Provide day to day administrative and secretarial services to the CEO and EA, prioritising as appropriate.
    • Handle diary management and travel arrangements for the CEO and Chair.
    • Provide effective management of the CEO’s email inbox, ensuring that communications are attended to in due time and delegated to the correct colleagues as required.
    • Draft correspondence for CEO’s approval.
    • Service Executive Team meetings: draft agendas alongside the CEO and other EDs, collate reports and papers, distribute papers, minute the meetings and write up the minutes for CEO review, prepare, disseminate and manage action log, liaise with other EAs to ensure that actions are prioritised and the deadlines are reflected in the EDs’ calendars.
    • Liaise with the Chair and Board members.
    • Process invoices, procurement requests and other financial transactions relating to the CEO Office.
    • Coordinate executive team events and communications as appropriate.
    • Liaise with external stakeholders including the Regulator, Government Agencies and Members of Parliament.
    • Refer MP and Councillors’ enquiries and customer complaints addressed to the CEO as appropriate, working with the Service Improvement Team and other senior colleagues.

About you

To be successful in this role you must be able to demonstrate extensive experience of supporting at Director Level and above including detailed minute taking within meetings. Ability to organise and prioritise tasks. Knowledge of Social Housing would be advantageous.

We will be looking for you to demonstrate in your application and through the interview process:

  • Excellent written and spoken English, highly numerate with the ability to interpret complex data.
  • High levels of IT literacy and numeracy, including Word, Excel, PowerPoint, Project
  • First class time management skills, being able to prioritise and delegate (often to more senior colleagues – Executive Team)
  • The ability to develop and maintain positive relationships with colleagues.
  • Strong communication skills, experience of managing senior internal and external stakeholders.
  • Be able to confidently navigate through ambiguous situations while handling highly confidential and sensitive data.

Interview Diary Dates:

First Stage Teams Interviews to take place on Friday 22nd November

Second Stage in Person Interview's to take place on Wednesday 27th November

Please note :- we do not currently offer visa sponsorship.

What’s in it for you?

Our benefits include:-

  • 28 days annual leave plus 8 bank holidays (pro rata for part time) per year
  • 2 volunteering days per year for things like helping out in local communities
  • An additional ‘Beliefs day’ once a year to have an extra a day off
  • Supported family friendly approach with extended parental leave
  • Enhanced pension with matched contributions of up to 9%
  • Option to buy or sell up to 5 days annual leave per year
  • Life assurance cover 3 x your salary
  • Cycle2work scheme
  • Hybrid Working - Dependent on job role and department
  • Health cash plan scheme for your everyday healthcare needs which you can add your family members too
  • Tenancy deposit – interest free loan to help with rental deposits and season Ticket loan
  • Access to extensive learning and training opportunities with Wisebox platform
  • Colleague virtual social platform with our workplace pages where you can keep up to date with the organisational activity and link in with colleagues
  • Career progression across the organisation with our mentoring/coaching programmes, apprenticeships and career planning support
  • Employee Assistance Programme- We are committed to the wellbeing of our colleagues and support this as an organisation

About us

We are committed to developing and implementing or maintaining sustainability initiatives to reduce environmental impact and promote sustainable practices within MTVH.

Learn more about our benefits and organisation by viewing our attached document

Our promise

Here at Metropolitan Thames Valley Housing (MTVH) we want to capture the value that difference brings and are committed to promoting equality, diversity and inclusion. We work collaboratively ‘Serving people better every day’ to educate, support and develop all of our diverse employees and the communities that we serve. We are also part of the disability confident employer scheme.

We want every employee and every customer to feel comfortable enough to be their true self and are working tirelessly in the background to create an environment that encourages our employees to challenge non-inclusive behaviours and to be mindful of their own and other’s wellbeing.

We provide a platform of Network groups for employees to share views, tell us what we’re doing well and recommend improvements. We want to create a real sense of community and a workforce who feel that their opinions are valued. Our Networks groups are:-

  • Gender
  • Ethnicity
  • LGBTQ+
  • Disability

Our core values of Dare, Care and Collaborate demonstrate that we are a people focused business, solving social issues by working together

We reserve the right to close this vacancy early if a suitable candidate is found so we do encourage you to complete the application as soon as possible to avoid disappointment.