Executive Assistant, Office of Vice President and

1 day ago

United Kingdom Dorchester Hotel Ltd. Full time

Executive Assistant to Vice President, Commercial
Hotel
Dorchester Collection
Corporate Office - Executive Office, Transformation and Development
Executive Assistant to Vice President, Commercial
Contract Type
Permanent
Full time
When you join us as the Executive Assistant to the Vice President, Commercial, you start a unique opportunity to become celebrated as the very best in your field. You’ll learn not only from your fellow Legends, but also through our award-winning learning academy, so that you can achieve the highest standards of craft, service, and leadership and become a legend in your own story.
As the Executive Assistant for our VP of Commercial at Dorchester Collection, here are just some of the great benefits you will receive:
~ Complimentary stays with breakfast included in all 9 Dorchester Collection hotels
~50% off at bars and restaurants within all of our Dorchester Collection hotels
~£750 Refer a friend bonus scheme
~ World class development opportunities through Dorchester Collection Academy
~ Social events throughout the year
~ Season ticket loan and cycle to work scheme
~ Exclusive Access to a discount platform featuring 1000s of retailers

You’ll love what you do and take pride in supporting the Commercial division at Dorchester Collection. You will be responsible for providing efficient and effective administrative support to the Vice President, Commercial, working in a fast-paced environment. Provide proactive diary management for the VP, Commercial’s daily schedule including internal and external appointments both in person and virtually, as well as manage database of contacts for VP, Commercial
Liaise with external guests/clients/suppliers and with internal departments on all levels on behalf of the VP, Commercial
Responsible for all correspondence and all phone calls on behalf of VP of Commercial
Liaise with the Executive assistant to Company President regarding business travel plans for VP, Commercial
Manage finances for the VP, Commercial including expense claims, raising purchase orders and reviewing all invoices
Prepare for and attend key meetings and action points with and on behalf of VP, Commercial
Handle room and restaurant reservations and special rate requests and charity vouchers on behalf of the VP, Commercial.
In your role, you will also support the wider Commercial Team by:
Managing the Commercial S&M budget and liaise with finance on a monthly basis, while also overseeing annual budget process with department heads.
Helping prepare and co-ordinate presentations and content for various events such as annual commercial forum, annual board presentation, and executive forum and strategic update meetings
Coordinate, pull and analyse reports including from Big data and Nexus as required
Compile and distribute the monthly commercial update to the hotels
As the executive assistant to the VP of Commercial, you will have the opportunity to bring these to life and continue to create our legacy.
English is the primary language used in our hotel. You can comfortably communicate in this language
Good understanding of basic financial accounting principles to be able to own the budget process
High level of computer literacy and understanding of Excel and PowerPoint
Previous experience using CRM systems and Opera
We work with some of the most talented and unique individuals in our business, who always ensure the extraordinary guest experience of Dorchester Collection and the hotels within it. As a member of our Dorchester Collection Family, we will support your development by nurturing your personality, creating a transparent culture of trust collaboration and appreciation. Supported by our annual personal development planning, tailored learning opportunities and our Academy programs you will be a part of creating a bespoke experience.

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