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Project Coordinator

2 months ago

Whiteley, United Kingdom Matchtech Full time
The Project Coordinator will support a variety of tasks related to the planning of marine interior outfitting projects ranging from project setup to project close down.
This permanent role involves purchasing, resource & travel booking, logistics & shipping, warehouse operations, and general administrative tasks.
The role features a significant element of onsite working in shipyards and on vessels worldwide, supporting Project Managers and wider teams to achieve completion of large and complex projects, therefore the suitable candidate must be flexible and willing to work away.
Key Responsibilities:
Source materials and raise a high volume of purchase orders accurately using the in-house purchase order procedure.
Chase deliveries and keep stakeholders informed.
Continually monitor and update system products and processes with correct pricing, documentation, and data input.
Source and book required labour as well as making travel and accommodation bookings for projects and the wider business.
Communicate with Polish and other European speaking resources and companies.
Coordinate onsite labour to ensure smooth operations for the project management team, including flights, transfers, accommodation, and tasks related to working in different countries and ports.
Carry out general support and administrative tasks required by the project lead during pre-planning, site implementation, and project close down.
Attend and contribute to project and department progress meetings.
Help plan and generate project shipments, including commercial invoices, vehicle planning, material reports, and data input.
Provide cover for the wider Project Support team within their specialist roles during periods of holiday, sickness, and peak business activity.
Carry out general support and administration, including any other ad-hoc tasks as directed by your line manager or designee.
Job Requirements:
Strong experience in using IT systems, including Microsoft Office & Outlook
Willingness to learn and continuously improve.
Strong planning, time management, and prioritisation skills.
Able to work in a highly pressurised environment during peak times.
Ability to build relationships at all levels within the organisation and with external contacts.
Minimum Required Education and Experience:
Experience in an office/project environment.
Able to work away from home on average 25% of the year.
Experience working in a site or construction site environment is desirable, though not essential
Proficiency in Polish or another European language, alongside English, would be an added bonus.
Valid passport
Benefits:
Casual dress
Company events
Company pension
Cycle to work scheme
Free parking
Health & wellbeing programme
On-site parking
Private dental insurance
Private medical insurance
Profit sharing
Sick payA working away uplift is applied and you can expect to earn 30% on top of your salary due to this