Personal Assistant

1 week ago

Hailsham, United Kingdom Tate Full time

PA to Chief Operating Officer & Chief People Officer - Based in Hailsham - £30,000 per annum - 12 Months FTC

Are you interested in working with one of Sussex most prestigious schools? This fantastic PA vacancy based in Hailsham, is available due to an internal promotion. Our market leading client are looking for an PA to the COO and CPO to start as soon as possible.

The environment is stunning, and this client have gone from strength to strength as they have continued to grow

Benefits:

  • Onsite during term-term
  • Hybrid during school holidays 3days in office, 2 days at home
  • Free Lunches
  • 0830 - 1700hrs workday
  • 30 days holiday + bank holidays
  • Company Pension
  • Salary Exchange for holiday scheme
  • Life Assurance
  • Eye care scheme
  • Free use of school pool and gym facilities
  • Discounted nationwide gym membership
  • Free Parking on-site
  • Refer a friend scheme
  • On-site Doctor
  • Free Flu Jabs

The Role:

  • Manage the diaries for the COO and CPO, ensuring effective scheduling of meetings, appointments, and events.
  • Handle and prioritise all correspondence on behalf of the COO and CPO, drafting responses where appropriate.
  • Act as a first point of contact for both the COO and CPO, handling queries professionally and directing them as necessary.
  • Prepare confidential documents, reports, presentations, and communications.
  • Ensure the COO and CPO are reminded of key deadlines, meetings, and important tasks.
  • Organise meetings, including setting agendas, preparing meeting materials, coordinating

logistics (venues, catering, IT), and ensuring smooth execution.

  • Attend and minute meetings as required, ensuring all actions are accurately captured and followed up.
  • Administration of bursary and scholarship applications
  • Administration of the Trust insurance policies (assisting with enquiries, notifications and claims)
  • Manage confidential and sensitive information related to operational and HR matters in accordance with GDPR and organisational policies.
  • Assist with various projects and initiatives led by the COO and CPO, ensuring timely progress and completion.
  • Handle all information with the highest level of confidentiality, exercising discretion in managing sensitive matters related to personnel, governance, and strategic planning.
  • Work closely with other departments, including HR and Finance, ensuring smooth communication while maintaining confidentiality.
  • Support longer-term strategic projects initiated by the COO and CPO, including research, planning, and coordination of resources.
  • Assist in the integration and development of internal systems and processes that support the operational and HR functions.
  • Deputise for the Clerk to the Board in case of unforeseen absence.
  • Perform any other reasonable duties as directed to support the efficient running of the Trust.

The Person:

  • An organised approach to work and time management
  • Self-motivated, showing initiative and responsibility.
  • Ability to coordinate multiple events, tasks and responsibilities and remain calm under pressure.
  • Ability to manage own workload within given deadlines.
  • Excellent interpersonal skills with the ability to build and maintain effective relationships with people from a wide range of backgrounds at all levels.
  • Good level of literacy and numeracy.
  • A resilient, confident, outward-looking, proactive communicator.
  • Able to respond quickly and calmly to problems and transmit confidence and professionalism.

If this sounds like you, please get in touch asap, the role is interviewing immediately.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Job Tenure: Contract

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