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Event Production Manager

2 months ago

London Area, United Kingdom Enable Full time

We are looking for an experienced and enthusiastic Events production Manager to join our Events team at Enable


About Us:

Enable is a charity dedicated to improving people's wellbeing and strengthening local communities. We work with councils, charities and other local organisations to deliver health, leisure, community services and events that enrich people’s lives and strengthen our local community.


At Enable, we value our employees and our culture, focusing on embracing diversity and fostering an inclusive, flexible and fun environment for employees to perform at their best. On top of a competitive salary and flexible working environment, employees will also receive:


Benefits:

  • 30 days of annual leave (plus 8 bank holidays)
  • Life Insurance
  • Reward Schemes (RewardHub Membership, wellbeing budgets and cycle to work)
  • A variety of social and wellbeing activities each month
  • Mental Health & Wellbeing Perks (Monthly talks, Wellbeing Hour, etc)
  • Free Gym Membership
  • Free breakfasts/snacks


Role Overview:


Reporting to the Senior Events Producer, the Events Production Manger will be responsible for producing, delivering and running Enable’s diverse range of upcoming events.


This role will require schedule flexibility and the ability to work weekends, early mornings, and late nights and manage your time accordingly. This is particularly heavy during May to end August and late October to end December


The Events Team are a busy, creative, tight knit group of vibrant professionals who are looking for someone to join the team who pride themselves in 5 start customer service and going the extra mile for their clients. In the Events Team we celebrate creative problem solving, autonomy and integrity in our approach to work.



Main Duties/Responsibilities:


  • The research, development, design, production and delivery of allocated events
  • Budget planning, content programming, new supplier sourcing, contract negotiations and identifying new revenue sponsorship opportunities
  • Producing all relevant production paperwork including but not limited to site plans, event management plans, safety and emergency plans
  • Booking and managing casual staff assisting with events and ensuring that they are fully briefed
  • Acting as the appointed site manager and assisting with the physical set up and dismantling of events, including the management of contractors and suppliers and the distribution and return of events equipment / stores and vehicles as required
  • As required, acting as a personal licence holder at events under the relevant venue’s premises licence
  • Supporting the production team with the delivery of all events produced by Enable Events
  • Collaborating with the Senior Events Producer to research and develop new events
  • Liaising with the Marketing Team to ensure they are fully briefed in sufficient time to develop and create marketing strategies and produce relevant marketing collateral
  • Booking and managing casual staff and performing staff briefings, creating and managing staff rotas
  • Liaising with statutory / Council services and contractors ahead of events, including but not limited to the following: Environmental Services, Building Control, Highways & Parking, Waste Management, Emergency Services, Public transport operators, Security & First Aid contractors, Grounds Maintenance contractors, and Service and equipment suppliers
  • Assisting with the physical set up and dismantling of events and the distribution and return of events equipment and vehicles as required
  • As required, acting as a personal licence holder at events under the Battersea Park premises licence
  • Arranging / attending all event production meetings and participating in Safety Advisory Group meetings
  • Budget creation and management, P&L reporting
  • Achieving targeted income set by the Head of Events
  • Monthly reconciliation of the Detailed Transaction Report
  • Collating and reviewing all contractor H&S documentation
  • Applying for TENS and other relevant licensing
  • Raising, filing and organising finance documentation including purchase orders and invoices and keeping the budget up-to-date with all recorded income and expenses
  • Dealing with relevant queries and complaints raised by clients, members of the public and production suppliers or contractors within the agreed timeframes. When necessary, escalating complaints to the Deputy Head of Events
  • Liaising closely with the wider Events Team and other Enable services to ensure that the events programme is coordinated properly in conjunction with the venues management team
  • Carrying out other duties as directed by the Head of Events



Skills and Experience:


  • Proven and demonstrable experience of producing and delivering medium to large public outdoor events
  • Excellent budgeting skills and a keen understanding of creating commercially successful events
  • Confidence in producing all relevant production paperwork including, but not limited to, site plans, event safety management plans, RAMS, production schedules and briefing documents
  • Experience with working across multiple large-scale budgets and staying on top of finance administration
  • Experience of booking artists/ performers, sourcing event infrastructure and enforcing health & safety measures
  • Passion for creating events to entertain a wide-ranging audience and diverse community
  • Exceptionally high standards of customer service, attention to detail and organisational skills
  • Ability to communicate effectively and professionally in writing, by telephone or face to face with senior management, other staff, clients and members of the public
  • Hands on/ proactive onsite and pride yourself on going the extra mile to create the best event possible
  • A team player but also be able to manage your workload independently
  • Ability to work under pressure and meet deadlines effectively
  • Proficiency with Microsoft Office applications and have had experience with Xero or other accounting software
  • Personal Licence (this can be obtained on joining but required for Premises Licence and TEN applications)
  • This role will require schedule flexibility and the ability to work weekends, early mornings, and late nights and manage your time accordingly. This is particularly heavy during May to end August and late October to end December



This is an exciting opportunity to be a part of a company that positively impacts the community around them If you are someone that is motivated by a desire to enrich the lives of others and make a genuine difference, then please Apply Now and follow the prompts.



Enable is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. To find out more on our approach to Equality, Diversity and Inclusion, please visit our website.