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Contracts Administrator

2 months ago

Fawley Hampshire, United Kingdom Belcan Full time
Are you on the lookout for an engaging role as a Contracts Coordinator? Belcan Workforce Solutions presents a stimulating 12 month+ contract opportunity with a multinational oil and gas corporation near Southampton, Hampshire. This is a full-time position and fully based on site, operating under Inside of IR35 regulations, offers an immersive on-site experience to demonstrate your proficiency in contract management and administration.
Key Responsibilities
Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders. Provide contract status reports to management for review.
Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements.
Provide support to Accounts Payable as required.
Coordinate with field personnel and confirm that Contractor performance evaluations (ongoing or end-of-service) results are captured for future contract consideration.
Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts.
Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.
Skills & Qualifications
Microsoft Excel and other analysis tools
Experience of using SAP (or other) computerised maintenance management tools.
Understanding of company expectations relating to controls, reporting and compliance
Understanding and knowledge of the local country's commercial environment, and the role of government and regulatory authorities. Ability to integrate security and community objectives into plans for Service & Material Contracting.
Budgetary reporting and analysis skills
Maintenance and Reliability (M&R) processes
Experience in Coordination Procedures Support in Delivering events suitable Service Contracts.
Carry out regular reviews of contract service requirements with the T/A Preparation Team.
Where necessary, assist the preparation team with development of purchase/ technical specifications for Service Contracts.
Obtain budget quote estimates / forecasts / critical capacity bookings for contract services as requested by T&M Block Leaders.
Respond to unplanned, urgent Sub-Contracts requests. Position Dimensions The scope of a contract portfolio for any individual Contract Engineer will be determined primarily by business objectives and site requirements but will take into account the incumbent's level of experience & knowledge of specific trades. All incumbents will be responsible for a portfolio which includes contracts of varying degrees of criticality/complexity, and of different trades. As far as business requirements permit, portfolios will be aligned to leverage specific trade / technical knowledge and as appropriate for the incumbents experience level. Key Performance Indicators.
Development of contracting strategies that deliver commercial advantage.
Complete Tender and Implementation in line with defined timeline / PIP.
Qualifications/Competencies.
Technical / Contract writing skills. Adaptability to changing priorities and time constraints.
Safety, Security and Controls awareness.
Project management capabilities. Working knowledge of maintenance & turnaround contract technical disciplines.
Good knowledge of PtP process and associated controls
This vacancy is being advertised by Belcan