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Building Manager
4 months ago
Your role as a Building Manager:
The role of Building Manager will have overall responsibility for the effective operational management of the building and will be expected to deliver a consistently high standard. The core function includes key areas of Health & Safety, risk management, compliance, sustainability, and service charge management.nTo coordinate the operational day to day aspects of building management including the management of contractors, organising planned and unscheduled maintenance and reactive works, all in compliance with our risk management processes and practices.nBuild a team to develop and deliver a continually improving first class customer experience for all our customers, tenants and other visitors to the building.nTo act as the first point of contact for the building, the Managing Agent, and the Client/Landlord, in all of your activities as Building Manager.nEnsure effective measurement and performance of all service providers and continually look to identify and manage opportunities to provide a first-class business environment. Review service contracts and meet on a monthly/quarterly basis to review performance.
Your duties and responsibilities as a Building Manager:
To develop and maintain collaborative relationships with colleagues, contractors, tenants and client.nTo undertake a site inspection and to have visibility on site through a published schedule of visits and regular informal communication.nTo develop collaborative working relationships with contractors and service providers.nTo maintain a professional manner and be aware, they will be the on-site representation.nCustomer Experience ‘To display customer focused behaviour during all interactions onsite. Providing customers with service excellence each and every time.nTo help foster a customer experience culture that extends to the supply chain, monitoring of service partner KPIs and adopts our CX vision.
Tenant Liaison
To liaise regularly with all tenants to keep them informed of actions, work and activities associated with the day to day running of the building, including anything out of the ordinarily that may impact on daily routines.nTo work collaboratively with colleagues and attend tenant’s meetings on a regular and mutually agreed basis to ensure regular and clear communication whilst addressing any issues or concerns. You may also be required to chair and create reports on the insights from these meetings.nTo produce and update on a regular basis a tenant contact list including emergency contacts which is to be held and always updated on the relevant systems and platforms.nTo produce and update on a regular basis a Tenant Handbook.nCheck and update site emergency procedures on a regular basis.
Tenancy and building issues
To refer all tenancy issues to the Property Manager and be aware how own actions can implicate the terms of the lease. To seek advice from the Property Manager, RFM or other colleagues in the event of any doubt.nDeal with potential and actual insurance claims in accordance with Company protocols and in conjunction with the Health & Safety Manager, ensuring he is advised of all incidents immediately.nFull engagement with all our web-based management tools
Service Charge
To assist the RFM/PM with the production of a draft service charge budget to reflect the estimated running costs of the property to include correct allocation of costs and to allow direct recovery as applicable.nTo assist with the production of a variance report on a regular basis to a schedule as agreed with the Property Manager using the web-based system.
To be successful in your role, you should have the following skills and experience:
Proven knowledge and experience of application of statutory legislation.nAble to demonstrate a comprehensive understanding of sustainability procedures and best practice.nMinimum 2 years’ experience in a Building Manager or complex management role.nNEBOSH General Certificate desirablenAble to point to a proven track record in building and maintaining and improving client relationships.nExcellent IT system skills.nProven knowledge of building fabric/mechanical & electrical services/ health and safety/ finance / disaster management.
If you would like to discuss this role further please contact Jade Whitmore on
