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Plant Manager Assistant
4 months ago
Hours - 39 hours Monday to Friday day.
Key Responsibilities:
* Providing effective administration support to the Plant Manager, Senior Management, Engineering Team.
* Be the point of contact for facilities management and maintenance, co-ordinate site facility contractors - building relationships with providers to ensure effectiver provisions are in place.
* Co-ordinate site services i.e. Canteen/Cleaners - build relationship, attending meetings, ensuring compliance with contract and addressing issues etc.
* Schedule, attend and take actions of various meetings, and follow up on the actions.
* Create/maintain and monitor plant/corporate communications, acting as the communication champion for the site.
* Management of general housekeeping on site, reviewing, and updating plant information noticeboards/electronic ensuring data is current and relevant.
* Support in daily meetings as required - documenting actions and follow up as required.
* Ensure stationary provision in place for plant (ordering and maintaining stock levels)
* Create purchase orders for Plant management team as required and follow through for booking in and invoice sign off.
* Arrange hospitality (onsite and offsite) including refreshments, transport, and accommodation as appropriate ensuring communication to all parties
* Ensure all incoming and outgoing post is dealt with effectively, including managing the franking of post and arranging couriers as necessary
* Co-ordinate and maintain inductions for site contractors, ensure records are maintained
* Administer hotel bookings, car hire and transport for visitors to site and Management team attending meetings off site in compliance with company policy.
* Point of contact for external call to the site/direct to appropriate team
* Maintain and drive improved performance on site by identifying areas for improvement.
* Holiday/sickness cover for other support functions when necessary
* Maintaining confidentiality in all matters
* Purchase orders & invoices
* Engineering Administration