Admin Assistant

4 weeks ago

Preston on the Hill, United Kingdom Kinetic PLC Full time
Kinetic Recruitment are looking to recruit a Admin Assistant to work in a busy Pharmaceutical Company, based within the Runcorn area.
Hours of work:
Standard business hours
Rate of pay:
£15.40 per hour.
Temporary to permanent position - After 7 to 10 weeks.
To begin ASAP.
Description:
Pre screening mandatory, prior to start date.
100% on-site.
25 days annual leave pro rata + bank holidays.
Main purpose of the role:
To provide administrative support to the HR team on site, reporting to the senior HR Business partner.
Key Results Area:
* To provide admin support to the HR team on site.
* To complete all HR letters and documentation.
* To attend and take minutes at investigation, grievance and disciplinary meetings.
* To be responsible for the job descriptions on site and the sharepoint where the job descriptions are located.
* To provide reports as needed, manipulating data with respect to pivot tables, V look ups etc, demonstrating excellent excel skills and an interest in data.
* To manage the administration of the inductions on site working with line managers and the recruitment team.
* To be responsible for the gathering of sickness data on a monthly basis and the provision of the reporting of it. In addition ensuring that fit notes are provided and return to work documents completed and stored correctly.
* To manage the attendance sheet for the departments on site ensuring that it matches the data on Employee Central.
* To administer any changes needed on Employee Central including secondments, shift changes, changes in hours, leavers, starters etc.
* To establish a good working relationship with AskHR, working closely with them to resolve issues.
* To manage all trackers set up ie ER cases, leavers, Performance improvement plans etc
* To manage and co-ordinate meeting/training logistics.
* To assist with project management during key site projects and initiatives.
* Any other related admin duties as and when required.
Knowledge, Skills and Abilities:
* High level planning & organising skills.
* Ability to use own initiative.
* Ability to work effectively with peers and management to positively impact performance of the site.
* Identifies and understands their stakeholders needs and focuses on meeting those needs ensuring both satisfaction and a continuing business relationship.
* High level of attention to detail.
* Able to work in a fact paced environment.
* Understanding and respect of confidentiality and compliance.
Qualifications and Accreditations:
* Flexible approach to work.
* Ability to work under pressure and to deadlines.
* Ability to work on own initiative with minimum supervision.
* Computer literate - Strong command of Microsoft Office programmes.
* Needs excellent Excel skills and an interest in data.
* Excellent communication and interpersonal skills.
* Experience of preparing and co-ordinating communications using multiple media formats.
* Previous administration experience.
If you feel that you have what we need, then please call Sophie on (phone number removed) or email your up to date CV to: (url removed)
Kinetic plc is a Recruitment Consultancy with over 40 years of experience of delivering staffing solutions to the engineering, manufacturing and technical industries.
Kinetic plc treats all applications with a high degree of care, we review all submissions and will attempt to contact applicants who match the job profile. Those that do not meet the specification may not be contacted but their CV retained to be considered against future opportunities.
Kinetic Recruitment Services Ltd operates as an Employment Business and Recruitment Agency as defined under the Employment Agencies Act 1973.
IND1

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