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Accounts Payable Clerk

4 months ago

Trafford Park, United Kingdom Page Personnel Full time
Page Personnel are recruiting for a permanent Accounts Payable Clerk on behalf of a highly successful recruitment business based in Trafford Park.
This role will report directly to the Accounts Manager and take responsibility for the day to day running of the purchase ledger and provide ad-hoc support to the rest of the finance team.
Client Details
Our client is a highly successful, family owned business who are a leading provider of recruitment services. The UK business is headquartered in a modern office in Trafford Park which is fitted with an on site canteen & gym.
The business has an excellent culture and always looks to develop their staff both personally and professionally.
You will have access to an excellent range of benefits including 25 days holidays plus bank holiday, enhanced sick pay, death in service benefit plus the occasional free trip abroad (Paris, Marseille and Barcelona have been visited in recent years).
Description
Accounts Payable Clerk duties include:
Assist in the setup of new suppliers
Confirming supplier bank, company name, address and contact details are correct
Verify via the telephone any changes to supplier details and be aware of fraud
Checking company details on new supplier invoices match those in Access Financials
Confirm payment terms match agreed terms
Resolving differences in the above
Maintaining the AP Ledger
Code or Match the invoice to a Purchase order - Ensure all invoices are coded to the correct GL/ CC and company (We operate 2 purchase ledgers)
Check - Does the invoice look correct?
Gain approval - Either manually or by using the future AP Invoice approval system
Post - Ensure accuracy when posting the invoice details into the accounting system e.g Date
Pay - Weekly payment runs. Send BACS Friday for payment on the following Tuesday
Controlling the AP Ledger
Ensuring that there are no negative balances (Payments or Direct Debits without invoices)
Review statements requesting any missing invoices and contact the supplier with any queries
Balance the AP Ledger to the Balance sheet control account
Escalate and/or resolve Purchase order v's Invoice variances to the supplier. (Quantity and price differences)
Ensure Invoice approval limits are adhered to
Processing and authorising internal expenses
Adding and removing new employee starters and leavers
Review expenses and ensure they are aligned with the Expenses Policy
Amend nominals/Cost centres to ensure expenses are costed to correct team
Ensuring all payments are processed and are on BACS export to be paid on Friday
Ensure expenses are posted in a timely manner into the accounting ledger
Support the wider accounts team
Work with the Accounting Manager to implement the new AP Invoice approval system
Contribute to Finance team meetings with new ideas and how we can do things better
Provide cover for the Accounts assistants e.g., Bank reconciliations, local reporting
Support the month end process, investigating costs as directed by the Management accountant
Assist the Accounting Manager in information for the daily/weekly cash flow forecastsProfile
The successful Accounts Payable Clerk candidate will:
Have a proven track record in a similar role
Be an excellent written and verbal communicator
Be proficient in MS Office, particularly MS Excl.
Be able to work to tight deadlines
Have the ability to work alone or as part of a team
Knowledge of Access Financials would be beneficialJob Offer
A salary up to £27,000, study support, enhanced sick pay, death in service benefit, on site canteen, free on site gym & more