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PA to Director

4 months ago

Camden Area, United Kingdom RED Engineering Design Full time
PA to Director - London (10 Months - Fixed Term Contract)

RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.

Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort. Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.

We now seek a 10 month Fixed Term Contract PA to Director based in our London office.

ROLE RESPONSIBILITIES:nTo provide PA support to director in conjunction with assisting in the smooth running of projects and providing professional and efficient support for their day-to-day needsnReproduction of letters, reports, minutes and timely processing of general correspondencenArranging domestic and international travel, preparation of itineraries and insurance documentationnDiary and inbox managementnManaging Director task/action list with a proactive approachnSupporting conference and client event management activitiesnOrganising and storing paperwork, documents and computer-based informationnPreparation of Board and Management Reports and ensuring the Directors are well-prepared for meetings and have necessary documentation and briefing papersnResponsible for coordinating internal office briefings, company communications meetings and sector eventsnLiaising with clients including arranging marketing meetings, welcoming and looking after visitors, checking and managing director e-mail accountnFlexibility to assist director and his team in meeting business/project deadlinesnOrganising audio and video conference callsnSupport Ethics and Risk compliance processes and preparation of necessary paperworknAudit and administration of holiday entitlements, expenses and timesheet procedures for director/teamnSupport project QA compliance and document filingnMaintaining and updating of Contact Relationship Management Database (CRM)nConducting research into specific matters as required and reporting findingsnFlexibility to assist director in meeting business/project deadlinesnProject duties: including but not limited to acting as main point of contact for project related tasks including compilation and formatting of specifications, reports, presentations, document printing and binding; assisting with collating and responding to bids within set deadlines; following the company project delivery processes .

ROLE REQUIREMENTS:nMinimum 5 years’ previous Board Director Level P.A. experiencenPrevious experience working within an international organisation essential, desirably within a consultancy environmentnPrevious experience in supporting the compilation of complex bid and pre-qualification tendersnPrevious experience in using online project/practice management systems (desirable)nProven experience of fostering a good office environment while closely working with counterparts in other office locationsnTrustworthy, with a mature approach to tasks and the ability to maintain confidential informationnPossess exemplary time management, multi-tasking, detail-oriented and organisational skills while able to work independentlynProficient in the management and organisation of busy and complex diary and travel arrangementsnProactive approach using own initiative to act and follow up on tasks as appropriatenAbility to prioritise own workloadnAccuracy/excellent attention to detailnHours flexibility (able to carry out overtime at short notice)nExcellent interpersonal and communication skills both written and oralnProven experience of operating in a structured and process orientated environmentnAbility to delegate and manage junior staff membersnAbility to work to tight deadlinesnA European language capability (desirable)nUnderstanding of engineering terms (desirable)nUnderstanding and previous experience of ISO9001 and ISO14001 Quality Assurance Processes (desirable)nBackground in engineering consulting or construction preferrednGood understanding of international working and business operations of a global consultancy.

BENEFITS:nRED offers a variety of benefits, including but not limited to:n23 days annual leave rising to 28 days annual leave over 5 years’ servicenHoliday purchase and buy back schemenHybrid WorkingnContributory company pension schemenHealthcare Scheme via salary sacrifice (Company funded cover is dependant on level)nNon-contractual bonus awardsnTraining sponsorshipnCharity volunteering leavenWellness days/ initiatives.nSalary commensurate with experience.nOur people work in friendly teams with a collaborative approach and mentoring support from talented leaders.nWe offer a comprehensive benefits package and are an equal opportunities employer.

*This role will ideally suit those with the right to live & work in the UK without restrictions, as we are unable to offer sponsorship at the present time.