Venue Operations Co-ordinator

3 weeks ago


Uxbridge, United Kingdom Encore Full time
Venue Operations Coordinator Uxbridge, UK Salary: £30-34k (dependant on experience)

Your perspective:

  • Private Healthcare
  • Employee supported volunteering
  • Enhanced family leave provisions
  • Perkbox and Employee assistance Programme
  • Company sick pay
  • Employee recognition scheme
  • Generous employee referral scheme
  • Clearly defined Career path (and all the important support along the way)
  • Access to state-of-the-art technology
  • Global presence and opportunities worldwide
  • Long Service Programme
Position Overview

As a member of the Venue Operations Teams, the Operations Coordinator will work collaboratively to process work orders related to Labour and equipment requests of Venues, process service requests from Venues, and ensure effective demand planning. This position is administrative support to a clusters TEMs (Technical Events Manager) and their team members. This position reports to the Cluster Operations Manager, UK Venues.

Key Job Responsibilities

Ensures that projects/jobs are correctly structured and have all of the necessary information, including correct labour resources, skills levels, timing, sub-rental requirements, delivery and collection schedules.

Process Equipment Requests for cluster operations and respond to enquiries on AV equipment from TEMs and Operations Managers (ATEMs) check on availability, collaborate with cross functional teams to administer any last-minute revisions and change orders on Equipment Requests. Communicate changes to all relevant departments.

Documents, communicates, and ensures on-site teams are aware of any last-minute changes to plans and reports any scope of work changes to direct supervisor or TEM.

Process and effectively manage Labour Requests for cluster operations, with other cluster coordinators, and input internal / external resources on EasyJob Resource Planner in a timely manner.

Documents, effectively communicates work / shift information to internal / external labour workforce and reports any scope of work changes to direct supervisor or TEM

Processes Transport Requests to internal team, or alternatively to external supplier when instructed.

Processes Purchase Orders for approved resources as instructed by TEMs in the cluster or Operation Managers (ATEMs) in the cluster, and request approval from cluster Area manager or Regional Ops Manager.

Supports and assists in updating the Venues assets inventory database.

Adheres to the companys mission, core values, and abides by Standard Operating Procedures.

With advanced communication and interpersonal skills, practices and maintains Encores high customer service methods and focus on quality.

Performs other duties as assigned related to Venue Operations Department.

Maintains a safe working environment by maintaining a clean, organized workspace.

Coordinate all operation requirements between Warehouse / L&E (Labour and Equipment) / Venue teams.

Job Qualifications

High School Diploma or relevant experience is preferred.

3+ years in the AV / event industry or similar is preferred.

Beginners knowledge of Microsoft Word and Excel

Communicate clearly both verbally and through computers, apps, and relevant software.

Experience at working in a collaborative team environment.


ADZN1_UKTJ



  • Uxbridge, United Kingdom Encore Global Full time

    **Venue Operations Coordinator**: **Uxbridge, UK**: **_ Salary: £30-34k (dependant on experience)_** **Position Overview**: As a member of the Venue Operations Teams, the Operations Coordinator will work collaboratively to process work orders related to Labour and equipment requests of Venues, process service requests from Venues, and ensure effective...


  • Uxbridge, United Kingdom Brunel University Full time

    **Project Co-ordinator Vacancy: 11619-2** **College of Engineering Design and Physical Sciences** **Brunel Design School** **Location: Brunel University London, Uxbridge Campus** **Salary: S6 from: £31,270 to £ 33,010 inclusive of London Weighting with potential to progress to £35,822 per annum inclusive of London Weighting.** **Full-time, Fixed-term...


  • Uxbridge, United Kingdom Venn Group Full time

    An exciting position has arisen for a Centre Operations Co-ordinator to work for a West London based College. To co-ordinate internal and external communications in relation to allocation of staffing, rooms and other facilities in order to ensure the smooth running of programmes within the college buildings and satellite bases. Job responsibilities...

  • Examinations Officer

    1 month ago


    Uxbridge, Greater London, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    If you have worked in the education sector and have co-ordinated student exams then this role for an Examination Officer could be right for you. Some of your duties will include: Assisting the Curriculum and Funding Manager to ensure Examinations Department adhered to rules and regulations Training Invigilators/staff to ensure compliance with awarding...


  • Uxbridge, United Kingdom Navitas Full time

    We are looking for a Manager, Quality Assurance to join our team at Brunel University London Pathway College (BPC) in Uxbridge. You will provide management of quality assurance systems and policies across the College; ensuring compliance with College and partner University quality assurance regulations and requirements of external stakeholders....


  • Uxbridge, United Kingdom ISR RECRUITMENT LIMITED Full time

    The Opportunity: We are seeking an experienced Senior Fleet Administrator to work as part of our client’s Corporate Fleet Operations team that are responsible for managing their European and North American fleet operations. This is a full-time role, offered as an initial 12 month contract that requires the team to be onsite in the office for a minimum of...


  • Uxbridge, United Kingdom Finegreen Full time

    We are working with an NHS organisation who are seeking to appoint an Estates Maintenance Supervisor with a Technical background and experience within a Hard FM Team This role will be hybrid with on site and remote working expectation. The role will start ASAP for initially months and will be at Band 6. Rose Summary: The role will be based at an...


  • Uxbridge, United Kingdom Bristol Myers Squibb Full time

    Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms...


  • Uxbridge, United Kingdom Finegreen Full time

    We are working with an NHS organisation who are seeking to appoint an Estates Maintenance Supervisor with a Technical background and experience within a Hard FM TeamThis role will be hybrid with on site and remote working expectation. The role will start ASAP for initially months and will be at Band 6.Rose Summary:The role will be based at an organisation in...

  • Finance Manager

    2 weeks ago


    Uxbridge South, United Kingdom Holden Jones Ltd Full time

    A high growth multi-site organisation operating in the education sector are recruiting a new Finance Manager to join their finance team. As an solid all-rounder, the role will be responsible for managing 4 Finance Assistants, each covering a number of locations and ensuring the accurate processing and recording of all financial transactions and management...

  • Labour Coordinator

    4 weeks ago


    Uxbridge, United Kingdom Encore Global Full time

    **Position Overview** The Labour Coordinator is responsible for managing the utilisation of internal and external sources of labour to support the ongoing requirements of our venues and business operations whilst ensuring the utmost in customer satisfaction. The Labour Coordinator will act as a centralised resource to ensure resource allocation and sharing...

  • Supply Chain Planner

    4 weeks ago


    Uxbridge, United Kingdom Trinity Resource Solutions Full time

    We are looking for an accomplished and driven Demand Planner with experience of coordinating operational and functional activities. The purpose of this role is to manage the demand planning and forecasting, with commercial insight. You will be required to develop strong relationships with key stakeholders to ensure timely forecasting and reporting of data....


  • Uxbridge, Greater London, United Kingdom ISR Recruitment Full time

    We are seeking an experienced Senior Fleet Administrator to work as part of our client’s Corporate Fleet Operations team that are responsible for managing their European and North American fleet operations. This is a full-time role, offered as an initial 12 month contract that requires the team to be onsite in the office for a minimum of 3 days per week...


  • Uxbridge, Greater London, United Kingdom ISR Recruitment Full time

    We are seeking an experienced Senior Fleet Administrator to work as part of our client’s Corporate Fleet Operations team that are responsible for managing their European and North American fleet operations. This is a full-time role, offered as an initial 12 month contract that requires the team to be onsite in the office for a minimum of 3 days per week...

  • HRbp - Generalist

    4 weeks ago


    Uxbridge, United Kingdom Strategic Resources ERC Ltd Full time

    HRBP - Generalist This role provides HR advice and guidance to managers and employees to support the effective performance of the organisation. This will be focused primarily (but not solely) within the Uxbridge office and contributes to the wider regional policy and processactivities. The focus of the roles is on: - Proactive Business Partner to...

  • Event Manager

    4 weeks ago


    Uxbridge, United Kingdom Aspire Full time

    Are you experienced in event operations and looking to join a growing international events company? This opportunity is for you! Our client, an events specialist; who thrive on creating educational and interactive conferences within health care and tech, is looking to add an Event Manager to their fast growing, talented London based team. This is an...

  • Finance Manager

    2 weeks ago


    Uxbridge, Greater London, United Kingdom Holden Jones Ltd Full time

    A high growth multi-site organisation operating in the education sector are recruiting a new Finance Manager to join their finance team. As an solid all-rounder, the role will be responsible for managing 4 Finance Assistants, each covering a number of locations and ensuring the accurate processing and recording of all financial transactions and management...


  • Uxbridge, United Kingdom Bosch Group Full time

    Company Description **Bosch Engineering GmbH is a subsidiary of Robert Bosch GmbH operating internationally. Our service areas include drive systems, motor sports, e-mobility, E/E integration, test services, process consultation, sensor systems, and safety and comfort areas. With a dynamic team, we develop customized solutions for sports cars and commercial...

  • Finance Manager

    4 days ago


    Uxbridge, Greater London, United Kingdom Holden Jones Full time

    £55,000 A high growth multi-site organisation operating in the education sector are recruiting a new Finance Manager to join their finance team. As an solid all-rounder, the role will be responsible for managing 4 Finance Assistants, each covering a number of locations and ensuring the accurate processing and recording of all financial transactions and...


  • Uxbridge, United Kingdom Cpl Life Sciences Full time

    **Reference Number**: JO-2306-517776 Office Management Coordinator **Rate**: £43,000 - 45,000 **Job Type**: Permanent **Location**: Uxbridge Office Management Coordinator **Role**: Permanent **Location**: Uxbridge - Hybrid working (Monday - Thursday in the office) **Pay rate**: £45,000 per annum + Bonus with benefits. **Purpose**: - To manage and...