HR & Fleet Administrator
1 week ago
Fleet
- Support the HR Team in providing a robust, prompt and effective service to our drivers
- Ensure all new company car drivers are created on relevant fleet systems and have all the necessary fleet, DVLA checks and training completed before driving on company business
- Administer the company fuel cards including; orders, cancellations, distribution and maintaining both fuel card and fuel spend data
- Support the HR Team with accident management, ensuring that all incidents are kept up to date and our employees are well informed
- Liaise with suppliers to authorise vehicle repair costs and process associated invoicing
- Ensure all grey fleet vehicles are compliant to our requirements, records kept up to date, including; operating within age and mileage policy and periodic checking of insurance/MOT, service records
- Process all road traffic fines or speeding tickets incurred by the fleet vehicles in appropriate timescales
- Carry out regular audits to ensure accurate records are held across all fleet systems, including; internal fleet database, telematics, insurance database and congestion/Dart-Charge.
- Ensure we hold a current Driver Declaration for each driver and that all employees undergo driving licence checks; before driving on company business and periodically throughout the year
- Issue annual insurance updates and driver packs to drivers as new starters or annually
- Completion and distribution of specific daily, weekly, monthly periodic reports ensuring that data is accurate and appropriately detailed
- Undertake any other duties/adhoc work and specific tasks in order to support the HR Team with Fleet work
- Design, develop and implement Fleet processes, continually looking for improvement and efficiencies
HR
- Support with the onboarding of new employees including, issuing new starter paperwork, completing background checks and requesting references
- Monitor the HR Inbox for new or ended absences and update the HR system daily, flagging to the HR Adviser any concerns or trends
- Issue employee onboarding and exit surveys, collate and present data to the HR Team for review and support any improvements in processes or developments identified
- Generate monthly reports, including absence, headcount and working hours reports and distribute these to relevant managers
- Administer the monthly Service Recognition process and issue certificates and awards to employees on a monthly basis
- Update training records after employees have complete courses
- Track probation reviews and complete associated letters and HR system updates
- Continually review and update the HR SharePoint Pages to ensure they are user friendly, relevant and engaging for employees
- Complete regular audit all HR systems or data and identify and chase for any missing paperwork
- Undertake any other duties/adhoc work to support the HR Team
Requirements:
Prior experience of working in a fleet related role or HR team highly desirable.
- Strong organisational skills and attention to detail
- Proficient in data entry and administrative tasks
- Excellent phone etiquette and communication skills
- Experience with HR systems and coordinating multiple online apps and systems
- Proficiency in Microsoft Excel, generating reports and analysing data
- Knowledge of Fleet, HR policies and procedures is a plus
Job Types:
Full-time, Fixed term contract
Contract length: 6-12 months
Salary:
£24,500.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Life insurance
- Onsite parking
- Private medical insurance
Schedule:
- Monday to Friday
Education:
- GCSE or equivalent (preferred)
Experience:
- Customer service: 2 years (preferred)
- Administrative experience: 2 years (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (required)
Ability to Commute:
- Polegate (required)
Ability to Relocate:
- Polegate: Relocate before starting work (required)
Work Location:
In person
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