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Group Travel/communications Administrator

3 months ago

Aberdeen, Aberdeen City, United Kingdom Subsea 7 Full time

Organisation

Position
Group Travel/Communications Administrator

Vacancy ref
82073

Based in
Aberdeen - Westhill

Business area
Corporate

Contract type
Staff

Closing date
18/07/2023

Vacancy information

Subsea7 are looking for a passionate
Group Travel/Communications Administrator to join our team in our Westhill, Aberdeen office on a permanent basis.

What will you be doing?

  • Communicates directly with Group Travel and Group Communications teams, global travel agency and travel bookers, the wider global communications team, functions and employees
  • Event management support and administration for Group internal and external events including attendee / RSVP management, travel and accommodation, preparation and distribution of event materials, liaison with corporate travel agent, functions and external third parties
  • Concur Travel Booking System management and support for employees globally, including liaison with third party suppliers
  • Review of daily travel reports for policy compliance
  • 7ONLINE (intranet) updates, content editing and support
  • SharePoint / Teams admin and support
  • Diary management, calendar invites and meeting room bookings
  • Communications and distribution list management, including management of shared mailboxes and following up on enquiries
  • Supply chain management support including raising purchase orders, managing supplier queries and general budget management support
  • General admin support for communications and travel projects and campaigns
  • General admin support for team members
  • Emergency Response admin support
  • Image library / video management support
  • Distribution management of literature and campaign materials.
What experience would we like you to have?

  • Excellent general administration skills with strong attention to detail
  • Good communication skills, both written and verbal. You should be a confident communicator, comfortable dealing with a wide variety of stakeholders across various levels, disciplines, global offices and sites
  • Demonstrates a good level of initiative with the ability to identify and highlight potential issues in advance of problems arising
  • Able to work with highly confidential information, deliver with discretion and maintain the trust and confidence of client groups
  • Confident with technology and IT systems, excellent working knowledge of the Microsoft 365 suite including Word, Excel, Teams, SharePoint and PowerPoint
  • Proactive, flexible in approach and customer focused
  • A selfmotivated individual capable of working autonomously under own direction and as part of a team
  • You will need to be organised, with an ability to prioritise your workload during periods of high volume, as well as conflicting and changing priorities and manage stakeholder expectations accordingly
  • Experience of working in a travel or communications environment, desired but not essential.
What do we offer?
-
Career development - with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
-
Flexible working - lots of our people work flexibly in different ways. Whether it's hybrid, part-time or flexitime working. We can't promise to give you exactly what you want, but let's have a discussion to see how we can make it work.

-
Enhanced maternity/paternity leave/adoption leave:

-
A fantastic benefits package - which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.

Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry.

We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently.

We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.

Start your journey with us today.

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.


We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation.

An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.


Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive.

Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation