Leadership Support Assistant X3

2 weeks ago

Nottingham, Nottingham, United Kingdom Triumph Consultants Ltd Full time

What's involved with this role:

Temporary Leadership Support Assistant x3

Reference no:
Nottingham RQ833192

Pay rate £12.70 per hour PAYE

This opening assignment is for 3 months To provide professional support to the Directors and Heads of Service, providing a proactive and efficient personal administrative support service.

To contribute to embedding a 'One Leadership Support Team' approach, to provide high quality support in response to the needs of the Leadership Support Office Key responsibilities:

  • To ensure coordination of effective leadership support for key internal and external meetings with the Director and/or Heads of Service, including agenda and forward planning, recording concise actionoriented notes if appropriate, and monitoring delivery of actions.
  • To provide and obtain information from senior managers or outside representatives including members. To communicate and/or coordinate the manager's instructions with various individuals and/or departments, tracking this and progress chasing as required.
  • To undertake research, gathering, summarising, and analysing data, to assist the Director and/or Heads of Service in the preparation and presentation of briefings and reports.
  • To undertake lower level project work as required, effectively coordinating activity and maintaining project documentation and as required by the Directors and/or Heads of Service.
  • To use own initiative to problemsolve and to resolve 'live' issues as appropriate.
  • To review, revise, develop and manage departmental administrative process and procedures to organise and expedite the flow of administrative work through the directorate.
  • To manage diaries, scheduling appointments and arranging meetings, conferences and travel, working in cooperation with the wider Leadership Support Team and members of the department providing support to.
  • To route, answer and resolve correspondence and/or queries, screening telephone calls, letters, and/or visitors, answering questions, and providing information as required.
  • To be flexible and adaptable in order to meet the varying demands of the role, and have the ability to react calmly and professionally under pressure to get the job done

"Role Requirements" - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

  • A knowledge of national and local policies, drivers and legislation relevant to the principle duties and responsibilities of the post
  • Knowledge of approaches to project management
  • Knowledge of Council's decision making and consultation procedures
  • An understanding of how employee engagement can drive service delivery changes
  • Experience of contributing to projects and the demonstration of excellent organisational skills, the ability to cope with pressure and meet multiple deadlines.
  • Experience of working with a range of partners across all levels in the Council
  • Experience of collating, analysing and interpreting detailed information, and writing reports/briefing materials
  • Experience of coordinating and organising high level meetings/events/briefings
  • Good analytical skills with the ability to research
  • An ability to write concise, clear and accurate reports and briefings, prepare and present verbally in a concise and clear and engaging manner

by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

_._

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Other "Essential Requirements" - Please check to ensure that your CV addresses the following items:


  • Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  • Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  • Your availability to work either immediately, or at short notice.
  • Please refer to the Role Requirements section above your CV must address the requirements listed.

Other preferable/desirable details to include on your CV, if applicable:

  • Any local authority/public sector experience
  • Any relevant qualifications held or being studied for.
**Job Ref: N

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