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Accounts/admin Assistant

3 months ago

Bristol, Bristol, United Kingdom TC Group Full time
To help the accounts team in the smooth running of the purchase and sales ledger departments.

The Accounts Assistant should complete all required tasks efficiently and in a timely manner and liaise with other departments when required.

The Accounts Assistant may also be asked by the Purchase Ledger Team Leader, Credit Control Supervisor, Finance Manager and Group Finance Director to complete other tasks when necessary.


Tasks

Purchase Ledger

  • Posting of UK supplier invoices and credits into Odoo with correct nominal coding
  • Ensure correct invoice authorisation, liaising with the relevant departments
  • Process payments to suppliers on Odoo and HSBC net and maintain a payment run spread sheet
  • Provide remittances to suppliers when payments have been processed
  • Complete monthly supplier statements reconciliations to agreed deadlines
  • Query resolution including requesting missing documents, reporting any queries to suppliers and chasing credits where necessary
  • Ensure the purchase ledger is always tidy and up to date
  • Including allocations, resolving old queries, finding missing documents and updating supplier details
  • Posting expenses into Odoo with correct nominal coding and approving expenses with department manager.
  • Complete monthly bank reconciliations to agreed deadline
  • Helping with any other tasks as required

General

  • Collating and organising the carrier claims spreadsheet to chase outstanding claims with carriers
  • Opening and distributing the post
  • Helping with any other tasks as required

Skills

  • Accurate
  • Approachable
  • Numerate
  • Methodical
  • Organised
  • Attention to detail
  • Works well as part of a team and with own initiative
  • Communicates well with suppliers, other departments and the finance team

Systems

  • Excel
  • Word
  • Outlook
  • Odoo (Web based accounting package)

Standards of Performance

  • To ensure all invoices, credits and payments are entered on to the system in a timely manner so that the purchase ledger can be closed by the 5th working day of the month
  • Have invoices ready and authorised before the end of the following month so that timely payments can be processed

Job Types:
Full-time, Permanent

Salary:
Up to £22,000.00 per year

Benefits:

  • Company events
  • Company pension
  • Cycle to work scheme
  • Gym membership
  • Onsite parking
  • Private medical insurance
  • Wellness programme

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • No weekends

Work Location:
One location