Dio - Business Support Officer

6 days ago

Huntingdon, Cambridgeshire, United Kingdom Ministry of Defence Full time

Details:

Reference number:

Salary:

- £22,220- + Civil Service Pension with an average employer contribution of 27% and additional benefits
Job grade:

  • Administrative Officer
    Contract type:
  • Permanent
    Business area:
  • MOD
  • Defence Infrastructure Organisation
  • COO
  • Estates
  • Specialist Teams
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime
    Number of jobs available:
  • 1Contents
Location

About the job

Benefits:

Things you need to know

Location

  • RAF Wyton, Huntingdon, PE28 2EAAbout the job

Job summary:


Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK's largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy.

From net carbon-zero accommodation to runways for the F35 fighter jets, our outputs are unique in the UK and across the globe

Job description:

The Role


As an Estates Business Support Officer, you will be providing efficient and effective administrative support to the local team and wider Estates team covering a wide variety of business support.

You will be an experienced, competent, and accurate administrator who is motivated to provide a quality service.


You will have excellent communication skills and be comfortable communicating face to face, across Teams channels and in written communication.


Each day is different and varied - you could be booking and coordinating digital or face to face meetings, supporting estate surveyors in their daily tasks, or updating IT data systems.


DIO Business Area - Estates


The Defence estate is one of the largest landholdings in the UK and covers an estimated 1.8% of the UK land mass (200,000+ ha).

This is complemented by a significant UK Defence presence overseas.


If you are suitably experienced in Business Support and are looking for a new challenge in working within a motivated and professional team, then DIO Estates is for you Through collaboration with Military colleagues on one of the largest estates in the country, with an extensive overseas portfolio, you will have the opportunity of working on a diverse range of exciting, interesting, and often-challenging projects of National Interest in support of the UK Defence Mission.


Estates are the in-house real estate team within the DIO (part of the UK Ministry of Defence) supporting infrastructure needs across a high-profile Public Estate.

We acquire, manage, safeguard, and dispose of Defence real estate.

Our unique customer knowledge and insight of the Defence Estate enables our in-house team of property professionals to provide in-depth advice to our Military customers.


The Team


The DIO Estates Programme Management Office (PMO) is a pan-Estates team, which supports the Estates delivery programme and its delivery teams via centralised Data, Programme and Business Management.


The Business Management Team (BMT) sits within the Estates Programme Management Office and is accountable for the business and admin support to all Delivery Teams in Estates.

The BMT has Subject Matter Expertise (SME) in: Business Support, Recruitment, HR, Apprenticeships and Learning & Development.

Person specification:

The responsibilities of the role are:
Providing an efficient and high-quality administrative support service including:

  • Processing and issuing documents and input and maintenance of data and records onto in-house and Office 365 systems
  • Administration of local file management, both electronic and paper.
  • Undertake administrative duties involving photocopying, filing, faxing and post as required
  • General office management processes such as ordering stationery, IT, office equipment, furniture, security, health and safety and personal protective equipment (PPE)
  • Updating and liaising with other colleagues and teams as required
  • Arrange meetings ensuring key people are available, book facilities, confirm arrangements, issue agenda, distribute minutes and action points.
  • Coordination of papers, team inputs and team data as required.


If travelling outside your base location for duty reasons, you will have access to flights, hire cars, rail tickets and overnight accommodation.

You can also claim 45 pence per mile should you choose to use your own vehicle for business travel.


All employees work in accordance with the established DIO approach to hybrid working (an informal, non-contractual arrangement, blending attendance in the office or on-site and working remotely) and will be provided with IT equipment, desk, and chair to facilitate remote working and any other equipment needed for you to undertake your role.


Desirable Skills and Experience:

  • Previous Administrative experience.
  • Excellent IT skills and

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