Dio - Business Support Administrative Officer

1 week ago

Huntingdon, Cambridgeshire, United Kingdom Ministry of Defence Full time

Details:

Reference number:

Salary:

- £22,220- + Civil Service Pension with an average employer contribution of 27% and additional benefits
Job grade:

  • Administrative Officer
    Contract type:
  • Permanent
    Business area:
  • MOD
  • Defence Infrastructure Organisation
  • COO
  • Regional Delivery (Central Region)
  • United States Visiting Forces
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Flexible working, Fulltime
    Number of jobs available:
  • 1Contents
Location

About the job

Benefits:

Things you need to know

Location

  • RAF Alconbury, Huntingdon, PE28 4DBAbout the job

Job summary:


Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind.

From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe

Job description:


DIO Regional Delivery, United States Forces operate within a centralised Head Office at RAF Wyton and 2 regions East and West which span 6 major sites; RAF Lakenheath and RAF Mildenhall in the East Region and RAF Alconbury, RAF Croughton, RAF Fairford and RAF Menwith Hill in the West Region.

This role within DIO Regional Delivery United States Forces is aimed at delivering a range of administrative support. This position is based at RAF Alconbury providing admin support to the site team.
The position offers the prospect of working in a collaborative team environment that will work together to successfully deliver improved services to the USVF in support of their Mission

About DIO

View our YouTube video to see more about our work

Person specification:

Leadership and Management

  • Support line manager in delivering departmental goals
  • Ensure local compliance with mandatory requirements e.g. H&S training
  • Promote strong working relationships both with the team and other teams across DIO and MOD

Security

  • Focal point for DIO Staff, DIO Contractors and United States (US) Security Office for Base Pass Access.
  • Processing Security Clearance paperwork for DIO Contractors, ensuring mandatory paperwork is checked and approved before arranging Security Clearance (SC) case to be raised with United Kingdom Security Vetting (UKSV). Act as the liaison for UKSV for to ensure the individuals complete necessary checks within the time restraints and hasten any outstanding further information requests.
  • Produce and action authorisation paperwork for Base Access passes to be issued by the USAF Security Office.
  • Update local Security Tracker t
Finance Support- Process recharges to recover monies from the USVF and track and record actions taken.

  • Liaison with US Client on funding related issues.
General Administration- Provide business support services to all USF site personnel.

  • Responsible for records/file management, ensuring all documents are filed in SharePoint in the correct format and hard copy files are maintained and archived files in accordance with record management policy.
  • Responsible for the collection, dispatch and processing of incoming and outgoing mail.
  • Maintain office telephone lists.
  • Ordering of stationery requests.
  • Deputy Authorising Demanding Officer for site pool cars
  • Focal point for Hot Desk and Conference Room bookings
Provide admin support to line manager and Senior Management Team as required including minute taking as and when requested by Senior Management
Desirable Experience & Skills
Experience of working in an office environment

Behaviours:

We'll assess you against these behaviours during the selection process:

  • Working Together
  • Communicating and Influencing
  • Delivering at Pace
  • Leadership
  • Working Together

Benefits:

  • Highly competitive Pension Scheme with an average employer contribution of 27%.
  • Alternative working practices such as working from home.
  • Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
  • 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years' service.
  • Enhanced Parental Leave.
  • Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.

Allowances
This post does not offer any assistance with relocation allowances.


Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Employment Hours


The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees.

Flexible working will be considered.

Things you need to know

Selection process details:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.**

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