Events Assistant

2 weeks ago

Bristol, Bristol, United Kingdom Osborne Clarke Full time
We have a brand new opportunity for an Events Assistant to join our Marketing and Sales team.

The main purpose of this role is to provide high quality administration and on-day, virtual and on-site event support to the firm's externally focused, client events and internally focused training events programmes.


With the Bristol office moving to our brand new building, Halo, early next year, this is a fantastic time to join the Events team.

Halo is a landmark green office building that will form the next phase of award-winning Finzels Reach.

It will be one of Bristol's most innovative office buildings with sustainability, technology and well-being placed right at the forefront.


This is a permanent role, based out of the Bristol office (with some homeworking too), and standard office hours of 9am to 5pm.

Due to the nature of an events based role, we will require someone with the flexibility to work early mornings and evenings on occasion to ensure successful delivery of the events programme.


About us


Osborne Clarke is a future-focused international legal practice with over 300 Partners and more than 1,080 talented lawyers in 26 offices around the world*.

Our three-dimensional approach to client service combines legal expertise, in-depth understanding of our clients and the sectors they operate in, together with insight into the global issues that are transforming the landscape of how we live, work and do business: Decarbonisation, Digitalisation and Urban Dynamics.

Looking around corners to help our clients solve legal and business challenges, big and small, and harness the opportunities of change - together we'll be ready for what's next.


We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors.

And our unique approachable culture is not an added extra, it's fundamental to our success.

Key Responsibilities
Following the appropriate training and guidance, the key responsibilities of the role will be split between supporting the firm's internal training and client events programme:

  • Creating webinars/virtual conferences across a range of software (On24//Microsoft Teams), uploading slides/resources/speaker profiles, co-ordinating tech training calls, sending out calendar appointments for virtual events
  • Recording training course and event information on schedules and calendars, ensuring all details are correct and up to date
  • Booking meeting rooms, catering and equipment etc.
  • Collating event and training course materials including badges, delegate packs, course materials, attendance registers etc.
  • Onsite event support including, meeting and greeting delegates for events and courses
  • Recording course and event attendance
  • Managing the teams stock of merchandise
  • Creating event lists on InterAction, setting up events on iPad check in system for on the day registration
  • Assisting the events team and wider sales and marketing team with any other duties that may be required from time to time.

Key skills

  • You'll be professional, flexible, enthusiastic and selfmotivated
  • Confident and savvy with technology and software
  • Good time management able to prioritise and deal with competing demands
  • Confident and assertive
  • Good organisational and problem solving skills
  • Excellent attention to detail
  • Able to work as part of a team as well as autonomously
  • Good interpersonal skills with ability to build relationships at all levels
  • Knowledge of Word and Excel

Salary and benefits
We offer competitive salaries and generous benefits.

For more information or to apply
No agencies please.
- *Services in India are provided by a relationship firm_

  • At _Osborne Clarke_ we value difference and encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual or romantic orientations. We want everyone to feel that OC is a place where you can be yourself and where you belong, and our range of interest groups and diversity networks not to mention our great teams are a part of making that a reality._
  • We support working families via a range of family and caring friendly policies and will accommodate flexible working where we can.
We value the health and wellbeing of our people:

for example, we're signatories to the Mindful Business Charter, have an active network of mental health champions and offer free initiatives and flexible benefits to all our people.

_

  • Being an inclusive employer is important to us. We have made a number of external commitments such as the Race Fairness Commitment and Women in Law Pledge, and are working with organisations like Stonewall to become a more inclusive employer. _
  • Osborne Clarke is a Living Wage Employer, so we're committed to paying everybody in our business enough to live on and to enable them to save for the future._

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