Operations Administrator

2 weeks ago


Nottingham, Nottingham, United Kingdom Tay Fire and Security Ltd Full time

JOB DESCRIPTION


This is an exciting and varied role, working for a vibrant and dynamic Fire and Security company which is based in Nottinghamshire with engineers working throughout the UK.

This is a part time role (3 days p/w) on an initial 6 month fixed term contract with a possibility of becoming a permanent role.


The Operations Administrator will organise the company's day to day operations and maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.

The role will also provide clerical support to our directors and employees and coordinate all daily administrative tasks.

Key Role responsibilities:

  • Maintain office stock levels, order office stationery and supplies
  • Maintain internal databases
  • Process Engineer paperwork and issue to clients
  • Assist with planning of engineer work schedules
  • Prepare Risk Assessments and Method Statements
  • Raising Purchase Orders
  • Maintain a filing system for data on customers and external partners
  • Organise, store and print company documents as needed
  • Answer and redirect phone calls
  • Make travel arrangements and hotel bookings for engineers
  • Handle queries from managers and employees
  • Update office policies and ensure compliance with them
  • Prepare reports and presentations on occasion
  • Understanding the requirements of the customer, communicating clearly, and reacting efficiently.
  • Working proactively and efficiently on your own or as part of a team.
  • Maintaining Tay Fire and Security's commitment to excellence in customer service and translating this into your role.
  • Any other reasonable requests from management.
  • Proven recent experience as an Administrator, Administrative Assistant, or relevant role
  • Familiarity with office equipment, including printers, scanners etc
  • Knowledge of office policies and procedures
  • Highly Experienced and proficient with recent versions of MS Office Software (Excel, Word and Adobe PDF essential)
  • Excellent prioritisation, organisational and timemanagement skills
  • Strong written and oral communication skills
  • Problemsolving attitude with an eye for detail
  • Ability to work without supervision
  • A positive attitude and commitment to excellence

It would be advantageous, but not essential to have the following:

  • Knowledge of the construction/ fire and security industry
  • Prior training or experience in health and safety and risk assessments
  • Prior experience of providing support to fieldbased teams

Job Types:
Part-time, Fixed term contract

Contract length: 6 months

Part-time hours: 21 per week

Salary:
£10.50-£12.00 per hour

Benefits:

  • Company pension
  • Free parking

Schedule:

  • Day shift
  • Overtime

Ability to commute/relocate:

  • Nottingham, NG13 8PU: reliably commute or plan to relocate before starting work (required)

Experience:

  • Office and Administration: 3 years (required)

Language:

  • Fluent English (required)

Work authorisation:

  • United Kingdom (required)

Work Location:
In person

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