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Administrative Assistant

3 months ago

Highland Council, United Kingdom NHS Scotland Full time

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

An opportunity has arisen to provide administrative and secretarial support to the Lead Nurse for Unscheduled Care in the Isle of Skye. The Lead Nurse overseas the delivery of Nursing and Advanced Practice patient care across both Broadford Hospital Emergency Department and Portree Hospital Urgent Care Centre. This post assists the lead nurse to:

Manage and coordinate own diary

Schedule meetings

Liaise with individuals

Coordinate meetings, and other events

Forward planning and prioritization of incoming nonclinical workload

Compile meeting agendas

Prepare accompanying paperwork

Transcribe documents and manage file systems

Circulate minutes

Attend meetings unable to be rescheduled around clinical commitments

Prioritize email inbox

Chase the submission of departmental returns, reports and correspondence

Management of departmental file system

Answer general enquires

Complete necessary Word/Excel files

You will be an experienced professional with secretarial experience and able to work without supervision. Proficiency in Microsoft office systems is essential.

Working will include office-based days in both Broadford and Portree Hospital to support the Lead Nurse. 1-2 days WFH can be negotiated weekly.

Informal enquiries to: Adam MacDonald, Lead Nurse for Unscheduled Care Isle of Skye, email:

ADDITIONAL INFORMATION FOR CANDIDATES

  • You should apply for this post by completing the application process on Jobtrain.
  • DO NOT upload a CV as this will not be used for short listing purposes
  • Posts close at midnight on the indicated date
  • For help to complete an application on Job Train please follow this link:
  • To view our accessibility statement, please follow this link:
  • Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately
  • Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates
  • Please contact Jobtrain Candidate Support Hub - for advice and support with any system issues
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  • Once you have submitted your application form you will be unable to make any amendments
  • Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Highland

NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles, across Highland and Argyll & Bute.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

Care and compassion Dignity and respect Openness, honesty and responsibility Quality and teamwork

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.