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Senior Business Administrator to Service Managers and DHoN
3 months ago
Job summary
Come and join Leicestershire Partnership NHS Trust, where we offer a wide variety of challenging and rewarding roles within a supportive, innovative and dynamic work environment
The successful candidate will be tasked with providing comprehensive administrative and/or secretarial support to Service Managers and the Deputy Head of Nursing.
The health and wellbeing of our team members is very important to us and we offer a robust induction period, as well as regular supervision and support. You will have opportunities to progress your career with a structured learning journey that will enable you to achieve your long-term goals and work to your strengths.
In addition to the above, we also offer:
A generous pension contribution and holiday allowance starting at 27 days. Free onsite parking. Access to a wide range of additional benefits (attached) such as discounted shopping, recognition schemes and various other packages you can draw from to help support your work-life balance.Main duties of the job
To provide comprehensive,high level and specialist administration support to identified Senior Managers,Senior Clinicians or teams. The post-holder will be a key member of the team,providing professional and efficient administrative services. Key areas ofaccountability will be:
The successful candidate will manage the diaries of the allocated individuals or team, supportingthem to use their time efficiently and effectively. This will include thescheduling of meetings and co-ordination ofevents providing high level administrative support to identified meetings,ensuring the timely receipt and circulation of papers, producing minutes of ahigh standard and managing and co-ordinating the completion of agreed actionsand action logs.
The post holder will support the allocated individuals or team with completion of actionsand co- ordination of work, including projects, ensuring that actions of selfand others are completed within required deadlines understanding the aims and objectives of the organisation, workingclosely with the aligned service or managers to minimise theirtime undertaking administrative duties.
Responsibilityfor work activities in own alignedarea, the majorityof which will be non- routine.
About us
Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serves over 1 million people living in Leicester, Leicestershire and Rutland.
Here at LPT, our values are Compassion, Respect, Integrity and Trust, which we keep at the heart of everything we do.
We aim to develop a workforce that reflects our community. We actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups.
Details of our benefits, leadership behaviours and other important information are contained in the attached document titled Information for Applicants.
We will consider requests to work alternative hours or varied working patterns in line with our flexible working policy.
For all substantive roles, new staff (excluding medical staff) are appointed subject to a 6-month probationary period (see Probation Policy).
All jobs will require permission to work in the UK.
For all jobs the cost of any DBS disclosure required will be met by the individual. This will be deducted from salary once started.
Applicants at risk within the local NHS who meet essential criteria will have preference for interview.
Job descriptionJob responsibilities
If you like what you've read and would like more information on the duties and responsibilities of this role, please click on the attached Job Description and Person Specification.
Person SpecificationQualifications
Essential
Good standard of education including GCSE English and Mathematics Grade C (new Grade 4) or above, or equivalent qualification or experience ILM Level 3 or equivalent skills, knowledge and experience Higher National Certificate or Vocational Qualifications to level 4/5 or equivalent experienceDesirable
Prince 2 or equivalent project management skills, knowledge and experienceExperience
Essential
Ability to work to high levels of accuracy, demonstrating attention to detail as the nature of the work demands high quality. Complex problem solving skills, with the ability to look for and negotiate solutions and actions and apply appropriate decision making. Attending meetings and events including taking accurate and informative notes/minutes, identifying and following up actions. Excellent keyboard skills, and comprehensive knowledge of Microsoft Office packages to produce reports, presentations and spreadsheets to a high standard. Experience of electronic diary management and also communicating effectively via email, including implementing a flagging/prioritisation system for self and others.Desirable
Experience of working corporately within a large, multi-professional team. Experience of providing administration support for a range of projects and assisting the project managers in updating key documentation such action logs and presentations. Experience of supervising a team which works to a standard which is compliant with policy, procedure and other quality frameworks. Experience of ordering goods or services, monitoring progress of orders, checking receipt of goods or services to ensure invoices can be reconciled.