Agent's Assistant

1 week ago

London, Greater London, United Kingdom Echo Artists Ltd Full time

Agent's Assistant - Echo Artists

Maternity Cover (up to 1 year from Nov 2023)

About the company:


Echo Artists is a dynamic talent agency representing Production Designers, Directors of Photography, Costume Designers, Editors and Hair and Make-Up Designers in Film, Television, Commercials and Music Videos.

As a company, we pride ourselves on being passionate about Film and the brilliant stories that stem from a wonderfully talented collaborative team who are often overlooked.

We love being creatively and logístically involved in the projects that our clients make and are passionate about facilitating new collaborations and helping our clients get work on original projects whilst giving them advice and negotiating their fees as best as possible.

We believe in our clients and will protect and fight for them to make sure they are treated fairly, and we enjoy listening, giving support and doing whatever we can to make the difference for their careers.

This is an exciting opportunity to be part of and help build a relatively new company, which whilst simultaneously supporting the clients we also actively seek to aid the development and wellbeing of staff.


The role:

  • Location: hybrid based, at our offices
  • De Beauvoir Block, London, N1 4EN
  • Hours: 9:30 AM to 6 PM with 1 hour lunch break, however there will be occasional times wherehours may be longer (e.g. for screenings or award shows).

Essential requirements:

  • Previous experience in an Agent's Assistant, Events Management or Project Management role
  • Excellent organisational and project management skills
  • Experience of diary management, assisting and prioritising busy workloads for others
  • Innovative thinker with string problem solving skills
  • Ability to manage multiple projects and priorities simultaneously
  • Highly motivated with a positive attitude
  • High level of accuracy and attention to detail
  • Quick learner and driven to expand knowledge
  • Experience in building positive internal and external relationships

Desirable requirements:

  • Previous experience as an Assistant at a Talent Agency or in the Entertainment industry
  • Passionate about Commercials, Music Videos, Film and TV productions

Responsibilities Include:
Agent Support

  • Manage, sort and triage Agents' inboxes in an efficient, timely and proactive manner
  • Understand Agent's workload and help to support in management of priorities as well as withAdmin tasks
  • Manage Agent's calendar organise meetings as necessary, ensure there are clear agendas/objectives and any required prep is undertaken

Project Management

  • Provide coordination, monitoring, and updates on projects
  • Maintain effective records on projects in the system, reporting on progress and identification of blockers for Agents
  • Support Agent in effective and timely communication between Producers and Clients across projects including various administration tasks (eg sending out scripts, updating on progress/ holds/ pencils etc, booking confirmations, drafting deal memos, and redlining contracts)
  • Ensure awareness of all current projects and their impact on Clients.

Client Management

  • Maintain Client's calendar including scheduling meetings and updating them with project dates or details.
  • Processing invoices in a timely manner, tracking client hours/days worked, inputting client expenses and other basic accounting tasks, chasing payments and resolving issues.
  • Liaising cross departments (film/TV, commercials, accounts dept etc) to ensure the latestClient information is shared
  • Support Agents in ensuring that Client CVs, web pages and other records are up to date and accurate
  • Ensure awareness of all point Client activity and proactively flag opportunities for development as they arise.
  • Attending awards, events, meetings, and screenings for Clients
  • Researching latest trends and looking for opportunities for new representation

Marketing

  • Support in creation of marketing calendar to include news pieces, social posts, mailouts and thought pieces that supports follower growth and engagement.
  • Support with social media accounts
  • Facebook, Instagram, LinkedIn, Company Website, Twitter, as well as publishing dashboards (Buffer), responding to messages etc
  • Support with the Echo website including creations of new pages for new Clients, updating existing Client pages and other content as needed
  • Support in creation and design of print content such as posters, flyers and brochures

Other Duties required but not limited to:

  • Be the first point of call alongside other Assistants for the company, both on the phone and in person, welcoming clients, visitors and vendors to the office
  • Supporting with events, travel and organisation
  • Support CEO with diary management, administrative tasks and other ad hoc support requests
  • Support Operations Manager with office duties, event management and general housekeeping (for example ensuring the office is clean and tid

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