Administrative Assistant
3 weeks ago
What's in it for you? Newcastle University is a great place to work, with excellent benefits.
We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.
Newcastle is an inclusive global University community where everyone is treated with dignity and respect.As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.
Salary:
£21,197 with progression to £22,662 per annum, pro rata
Closing Date: 01 February 2023
The Role
You will provide administrative support - primarily to the Company Creation team (part of Business Development and Enterprise (BDE)) and related commercialisation/spin-out activities.
You will be required to manage and prioritise a demanding and dynamic workload in a professional manner - ensuring the team delivers an efficient and effective support service.
Key Accountabilities- To provide administrative support to the Head of and the Company Creation team. This will include diary management on behalf of the Head. Liaising with relevant staff and external contacts to avoid potential clashes of arrangements and using initiative to reprioritise changing commitments
- To take responsibility for the day to day administration of Company Creation funded projects. This will include scheduling and maintaining records of all meetings. Depending upon the funding scheme, this may also include taking responsibility for coordinating the collection of completed time sheets by project team members, BDMs and relevant academics. This will also include working with relevant stakeholders in other Universities
- To process expenditure within the Company Creation office. This will require checking that spending is within defined limits and is charged to the correct budgets. To ensure the timely administration of online expenses, ensuring transactions are charged to appropriate accounts. To administer accounts carrying out invoicing and other transactions using SAP/P2P purchasing & sales. Raise purchase orders, process goods receipts and invoices promptly using SAP Purchasing and Sales and deal with financial enquiries to ensure timely accurate transactions
- To setup and service committees and meetings. This will include the circulation of papers for the meeting and taking minutes
- To arrange travel for members of the team, including visits to outside organisations which may be regional, national or international so that the most efficient use is made of time and cost
- To develop and maintain effective office procedures and systems. This includes creating and maintaining a database of Company Creation stakeholders (taking into account the requirements of GDPR)
- To monitor the PDR scheduling for Business Development and Enterprise in support of the Director of BDE's PA
- To undertake any other required duties which are commensurate with the grade including working across BDE as a whole and providing support as and when required. This will include providing PA support to the Commercial Projects Team Manager and other BDE team managers as required
Knowledge, Skills and Experience
- Experience of clerical work in a busy office environment
- Excellent interpersonal skills
- Experience of working within a customer focussed environment ensuring the delivery of excellent customer service
- Ability to communicate clearly orally and in writing
- Good IT skills
- Good numeracy skills
- Familiarity with work priorities and those of colleagues. Ability to work calmly under pressure to manage competing deadlines
- Experience of working in a confidential and discreet manner
- Experience of servicing committees and meetings
Planning and Organising
- Works in a planned and structured way
- Sets own priorities in conjunction with team and area objectives
- Ensures all activities are completed on time
- Demonstrates enthusiasm and commitment to the delivery of excellent service
- Sees others departments/colleagues (both internally and externally) as "customers" and responds to their requests efficiently and effectively
- Has a positive attitude for doing things better
- Looks for ways to make immediate improvements (quick wins)
- Shares relevant and useful information with others
- Keeps other team members up to date with progress
- Gets involved in team tasks
- Willing to help others and share workloads
- Uses clear concise and accurate communication, tailoring the approach accordingly and encouraging a twoway
-
Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full timeProvide secretarial support to the Staff Bank Manager as required To contribute to a consistently high standard of patient care as a member of a multi-disciplinary team. To support the provision of an efficient administration and clerical service. To ensure staff documents are prepared, updated and delivered in a timely manner. Deal with telephone enquires...
-
Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Construction Recruitment Services Full timeWe have a fantastic new job opportunity for an Administrator Assistant who has excellent attention to detail, organisational, time-management and administrative skills with the ability to understand customer serviceWorking as the Administrator Assistant you will support the business with all aspects admin, ensuring documentation is accurate and records are...
-
Administration Assistant
3 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom North of England Commissioning Support Full timeAdministrative Assistant (2 posts)We are looking to appoint highly motivated individuals to provide administrative support to our GP Federation and PCN, based in the Derwentside locality of North Durham.The post holders will provide admin support to the Board of Derwentside Healthcare Limited, the PCN, team members, and to our practices as required. You will...
-
Administrative Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom JOBLING PURSER Full timeIf you are a hardworking and reliable individual who wants to join a leading Company with a friendly environment that offers fantastic benefits, then we want to hear from you The role is in our Asphalt plant weighbridge, carrying out a range of duties.Administration assistant Job Details & Benefits; Monday to Friday 6.00am4.30pm plus weekend overtime...
-
Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Edwards Commerical Cleaning Services Ltd Full timeJob AdvertAdministration AssistantAre you looking for a flexible 24 hours a week in an recruitment/ accounts admin role, working for our family business, based on Buddle Road in Newcastle?The CompanyOperating since 2003, we're in the commercial cleaning industry and employ over 400 staff from our office at the John Buddle Work Village in Benwell.With big...
-
Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom NHS Counter Fraud Authority Full timeWe are looking to recruit an Administration Assistant to work within our Corporate Affairs function. The role involves for providing a range of administration support across the organisation including minute taking, maintaining action logs, management of the general enquiries mailbox, travel bookings, raising requisition and purchase orders, obtaining quotes...
-
Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom BMC Full timeOur client is a leading law firm with offices across the UK.BackgroundThis role is the ideal career opportunity for an experienced administrator who is looking for a new challenge. The role is full time site based.Duties & Responsibilities File and case management administration. Administrating payments Accounts and invoicing administration Arranging...
-
Operations Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom FSNE Medical LTD Full timeAn Operations Administration Assistant/ Rota Co-Ordinator is required to work alongside our team here at FSNE Medical. We are an Independent Ambulance Service providing event medical cover and NHS frontline ambulance support.Your role would include assisting operations managers with station administration duties including staff rota's.Job Type:...
-
Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Phoenix Refrigeraion Full timeOverview:Responsibilities: Assist with data entry and maintaining accurate records Prepare and distribute correspondence, memos, and reports Coordinate meetings and appointments, including scheduling and sending reminders Assist with bookkeeping tasks using Sage (Training can be provided) Conduct research and compile information as needed Provide support to...
-
Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom NHS Counter Fraud Authority Full timeWe are looking to recruit an Administration Assistant to work within our Corporate Affairs function. The role involves for providing a range of administration support across the organisation including minute taking, maintaining action logs, management of the general enquiries mailbox, travel bookings, raising requisition and purchase orders, obtaining quotes...
-
HR Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom NHS Business Services Authority Full timeIf you enjoy administration work, have good communication skills, and are interested in a role that can make a difference, the NHS Business Services Authority (NHSBSA) have the opportunity for you We are looking for a HRSS Administration Assistant to join our team in Newcastle. It's the perfect opportunity to find out how rewarding a career with the NHS can...
-
Administrative Assistant
3 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Captain Ted's Ltd Full timePOST:Administration AssistantSALARY:£11.00 per hourHOURS:12 to 16 per week (split Monday to Friday)SERVICE INFORMATIONCaptain Ted's is a children's entertainment centre with an in house café serving a selection of hot and cold food and drinks. A range of free activities are ran at the centre and during the week the centre provides a breakfast club and...
-
Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Gainford Hotels Full timeTitle: Admin AssistantReports to: Admin Manager / Finance ManagerAs Hotel Administrator you will have contact with both internal and external customers and will deal with their requirements and requests in a friendly and professional manner, going the extra mile to exceed expectations wherever possible.You will coordinate all aspects of administrative work...
-
Administration Assistant
3 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Full timeJob summary Applications are invited from qualified and experienced candidates to join our busy administration team. We currently have a vacancy for a full time Band 2 Administration Assistant with the Older People's Services based at the Campus for Ageing and Vitality, Westgate Road, Newcastle upon Tyne NE4 6BE. This is a very busy service and the...
-
Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full timeCompany description:We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.Job description:The RoleNewcastle University...
-
Administration Assistant
3 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full timeCompany description:We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.Job description:The RoleNewcastle University...
-
Receptionist and Administrative Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Physiotherapy Matters Ltd Full timeJOB DESCRIPTION - RECEPTIONIST AND ADMINISTRATIVEASSISTANT- Full or Part-timeOverall:Accountable to the Business Manager, you will work alongside the Admin andClinical Teams to ensure an exceptional experience is delivered to our clients.You will ensure our services are managed and maintained within the framework of our robust clinical governance practices,...
-
Clinical Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Blatchford Full timeBlatchford is a multi-award winning, global manufacturer of some of the world's most advanced prosthetic technology, bespoke seating solutions and orthotic devices. Our evidence-based approach and commitment to continuously challenge possibilities ensures our mobility solutions prioritise the wellbeing and long-term health of our users.Through science,...
-
Apprentice Administration Assistant
2 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Winn Group Full timeAre you ready to be part of a WINNing team at Winn Group, a leading North East business providing nationwide accident management and rehabilitation services?We're on the lookout for ambitious individuals to join our File Closure team as Apprentice Archiving Administration Assistants. Alongside studying a Level 3 in Business Administration, this role will...
-
Administration and Finance Assistant
3 weeks ago
Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Jackson Hogg Full timeJackson Hogg is delighted to be supporting an Academy on their search for a temporary Administration and Finance Assistant.An Enhance DBS which is registered on the Gov Online Update Service is essential for this role as you will be based in a school office setting.Duties Perform Receptionist duties throughout the school day: acting as first point of...