Facility Coordinator

1 week ago


London, Greater London, United Kingdom CBRE GWS Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting Facilities Coordinator to join the team located in London (E1).

Role Summary:

  • Oversee all sites in the assigned portfolio
  • Supervise all facilities staff and vendors at assigned sites
  • Manage preventive and emergency maintenance of facility equipment, including
  • HVAC and office equipment
  • Ensure all site documentation is in place, including O&M, floor plans, and playbooks
  • Manage food program, including vendor management, budgeting, and kitchen equipment maintenance
  • Oversee the cleaning and maintenance of the facility
  • Assist in developing and administering the annual operating budget
  • Conduct and document regular facilities inspections and audits
  • Collaborate with the Global Environmental Health and Safety team to ensure compliance with health and safety standards and industry codes
  • In conjunction with Space Planning team, manage seating and space planning within the facility to create maximum efficiency
  • Work with the Build team to coordinate office moves, set up of new offices, and reshuffling of existing offices
  • Implement best practice processes to increase efficiency
  • Initiate and manage RFPs from vendors and suppliers as needed
  • Negotiate contracts to optimize delivery and cost savings
  • Calculate and compare costs for good and services against industry averages (benchmarking) to maximize costeffectiveness
  • Manage contractor and vendor relationships, ensuring delivery schedules, quantity and quality criteria are met
  • Confirm the accuracy of vendor invoices, and ensure landlords and vendors are paid on time
  • Develop and implement cost reduction initiatives
  • Respond to emergencies, facility equipment alarms, and system failures through a robust emergency escalation plan
  • Provide prompt response to requests and issues from facility occupants
  • Collaborate with the global security team to ensure security standards are met
  • Collaborate with corporate IT teams to ensure office needs are being met
  • Ensure workstations, security badges, and other tools are set up for new hires
  • Manage small to medium sized office improvement projects with the support of the Build team.

Experience Required:

  • Ability to simultaneously manage multiple projects
  • Strong analytical skills with the ability to create reports on a regular basis
  • Strong leadership and people management skills (internal stakeholders and vendors/partners)
  • Superior organizational skills and excellent follow through on tasks
  • Be a problem solver at heart with a genuine interest in helping
  • Be a serviceoriented, handson leader with a strong vision on the future of facilities management services

Job Types:
Full-time, Permanent

Salary:
From £28,000.00 per year

Benefits:

  • Company pension
  • Referral programme
  • Sick pay

Schedule:

  • Monday to Friday

Work Location:
One location

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