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Facilities Coordinator

3 months ago

London, Greater London, United Kingdom Flexim UK Full time

Facilities Coordinator (s) - Front of House

About the Role
We currently have an exciting opportunity for a part-time
Facilities Coordinator - Front of House
This position is based in London, Francis Street, SW1P 1QN

Main Duties / Responsibilities

  • Front of House service to meet and greet visitors and customers as instructed by the customer
  • Perform office administration/concierge tasks such as stationery ordering, franking and post, meeting rooms and office desk booking, taxis and accommodation arrangement
  • Organize any events as instructed by the customer to include hospitality, marketing, suppliers
  • Primary communication between customernominated personnel and appointed facilities service providers
  • Assist in the procurement of vendors and services as required
  • Assist in the management of all contractors onsite to ensure they perform to the required standards (including inspection of 'vendors' works)
  • Provide minor onsite repair, administrative and coordinative support to the customer
  • Set up, maintain, and organize the department's central files, information, and filing
  • Conduct regular audits, like fire safety audits, with the support of Flexim EHS Manager to ensure safety procedures onsite are in place and working
  • Assist in carrying out safety procedures when needed, including evacuation drills
  • Follow established escalation procedures and incident reporting procedures

Skills & Experience

  • Ambassador for Client and Flexim
  • Experienced reception duties, hospitality, facilities, or related field (beneficial)
  • Hands-On and Flexible to support the customer's needs
  • Proactive & professional approach to customer service
  • An excellent communicator both written and verbal communication, including strong computer skills (Word, Excel, PowerPoint, and Outlook)
  • Able to work independently and take positive action to resolve issues on own initiative
  • Able to interact with the general client staff & vendors with ease
  • Able to manage conflict and conflicting priorities

Job Type:
Two Part-time Roles

  • 08:0013:00
  • 13:

Job Type:
Part-time

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • London: reliably commute or plan to relocate before starting work (preferred)

Education:

  • Diploma of Higher Education (required)

Experience:

  • Facilities management: 3 years (required)

Work authorisation:

  • United Kingdom (required)

Work Location:
One location

Application deadline: 21/01/2023

Expected start date: 30/01/2023