Events Coordinator

2 weeks ago

London, Greater London, United Kingdom Oliver Wyman Full time
Oliver Wyman is a global leader in management consulting.

With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.

The firm has more than 6,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities.

Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies (

NYSE:
MMC).

For more information, visit Opportunity:
The Events Coordinator will support the successful planning of client events both virtual and in-person.

This is an exciting opportunity to join a global events function and international team to support key business initiatives and deliver high-quality OW branded events.

This role is responsible for supporting the event planners with executing event design, production, and onsite delivery.

The candidate will have regular interaction with teams in Marketing, Business Impact, and EA department to create impactful, high-profile events.


Key Responsibilities:

nAssist the events planners throughout the event planning lifecycle including site visits, venue proposals, contracting AV vendors and other event related needs (entertainment, food & beverage, meeting space setup.)nActively researching venues for all types of events, presenting room layout details, and offering creative alternatives.nManage all aspects of Cvent registration including website creation, registration management and reporting.nOwning the shared event mailbox, answering to guests' questions as well as tracking invites and RSVPs for multiple events.nWork with internal departments and lead planners on Cvent site design, drafting web content and creating invitation copy and other event assets (name badges, guest bio booklets, etc).nCreating project plans and other important event documents for events to support Event Planners in their day to day.nManage and maintain inventory of event materials and equipment for the London office.

Shipping and tracking supplies for onsite events – such as name badges and branded materials.nAssist onsite at events or high-level meetings with setup and guest arrival experience.nFacilitate virtual meetings as required.nManage invoice processing and reconcile vendor payments post event.nWork with the wider Global Events Team on department wide projects and flagship firm wide events, when required.


Experience Required:
nMinimum of 1+ years of event planning experience across a broad range of events e.g.

conference, seminars, round tables, networking events, volunteer events, virtual broadcasts and webinarsnPrevious event experience from a professional/financial services sector will be preferable.nBachelor's Degree Preferred.


Skills and Attributes:

nFluent in EnglishnCommunicates in all forms a clear, inclusive, and respectful manner.nWorks with creativity, agility, and purpose to achieve the best results.nAbility to multi-task and prioritize workload with excellent time management.nMaintain professional service level when dealing with high class and demanding internal and external clients.nAdapts to various situations in a fast-paced, demanding environment.nRisk mindful and focused on being proactive and solutions oriented during planning lifecycle.nResponds positively to change and demonstrates resilience.nA team player with the ability to function independently.nAn individual known to exhibit enthusiasm, integrity, and willingness to help whenever necessary.nAdopts a learning mindset, open to feedback, seeks opportunities to learn and develop self and others.


Technical skills:

nProficient use of MS Office (Word, PowerPoint, Excel)nProven Experience with meeting management software and technology platforms such as Cvent, Zoom, MS Teams – mandatory.

Why join us at Oliver Wyman?


At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions.

If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us


We're individuals who are self-starting, motivated, energetic, entrepreneurial about what we donWe have the common aspiration to have an impact, leave a legacy and change the world.

We have no interest in running a steady-state business.

We want to build, grow and shape the environment around usnWe value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinionnWe believe that to create a true meritocracy we need to remove artificial barriers to opportunitynWe value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.nWe push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business.

We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other's time and are sensitive to how it is used.

We are an output not input-based culture, have respect for people's personal decisions, and believe that one's workload must be sustainable.

We seek balance for ourselves and our colleagues.

To learn more, please follow us on Facebook, LinkedIn or Twitter: OliverWyman. & McLennan Companies and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

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