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Operations Coordinator

4 months ago

Kintore, Aberdeenshire, United Kingdom Motive Offshore Group Full time
Our Employee People Values are at the heart of who we are, and everything we do.

People.

Planet.

Product.


The Motive Offshore Group are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.


We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas.

We aim to assist our clients and suppliers to join us as we move in to the more sustainable world.


About the role:

Location:
Kintore, Aberdeenshire

Hours: 37.5 hours per week


We are currently recruiting for an Operations Coordinator to join our Certification & Inspection team in Kintore, on a 1-year fixed term Maternity Cover contract.


This position is key in providing operational and administrative support to Motive Certification and Inspection to ensure a smooth transition and running of active jobs.


About the team:


As a part of our Certification & Inspection team, you'll become part of a small, hardworking, and skilled team who are used to working collaboratively and to high standards.

You will be supported by our Certification & Inspection Manager, Linzi, and have a team working alongside you who care deeply about what they do & the impact they have on the services we provide.


As well, you will be working alongside a committed and proud Motive team in the UK and globally, who want to play their part in the growth of the business and support each other daily to create a positive, values-driven professional environment.


Responsibilities:

  • Adopting the Motive Offshore Group People Values and ensuring their use is embedded throughout daytoday tasks and decision making.
  • Ensure smooth running of daytoday operations.
  • Maintain serverbased job files and ensure relevant information is stored as per procedures.
  • Update costing sheets daily as per daily reports received by engineers.
  • Ensure that all jobs are manned with correct personnel.
  • Quote for all types of jobs, i.e. supply, inspection, rope access, spooling equipment etc.
  • Liaise with client and/or third parties as requested by your line manager.
  • Raise purchase orders and issue to suppliers.
  • Complete costing sheets and submit to Finance for invoicing in a timely manner.
  • Arrange transport of goods as required.
  • Log and maintain all enquiries and orders within the Motive Salesforce system.
  • Ensure that proposals and contract reviews are prepared to the required standards and are submitted within the necessary timescales.
  • Assist with processing of employee expenses.
  • Assist with organising personnel mobilisation, flights, visas, accommodation, medicals etc.
  • Assist with organising training and recertification of engineers.
  • Assist with organising hire of approved subcontractors in line with control of Subcontractor Procedures
  • General filing and office duties
  • Develop strong working relations with key stakeholders, clients, colleagues etc.

Required Skills/Knowledge:

  • Experience of working in a similar role
  • Proven track record of supporting personnel with operations such as cost sheets, Logistics and training.
  • Able to work alongside external stakeholders such as clients and suppliers to ensure effective delivery of operations and build working relationships.
  • The ability to confidently plan and manage jobs and work scope operations.
  • Ability to work on own initiative and as part of a team & along with good communication skills.
  • Ability to prioritise and organise

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible.

We work globally, so you will have colleagues based not only in the UK, but also in Taiwan, the UAE, Norway, Brazil and in the US.

You can look forward to playing your part and working with people who support clients and projects across multiple countries across the world.

We're incredibly proud of the development opportunities that many of our staff have benefitted from.

Since we started in 2010, we've seen staff start as school leavers & work their way to senior positions, seen people relocate to other parts of the world with the company and have seen many of our people develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps continuously improve and us carry out the work we provide.


Alongside this, you'll get:

( Received upon successful completion of probation)

  • 30 days holiday per annum (additional at 5 year increments with length of service)
  • Employer Pension contribution
  • Life Assurance equal to 3 x salary
  • Healthcare Cash Plan
  • Employee Assistance Programme
  • Long Service Awards
  • Motive Retail Discount/Reward Scheme
  • Gym Membership
  • Electric Car Scheme
  • Cycle to Work Scheme
  • Reduced membership of Costco card
  • Employee Referral S