Band 4 Personal Assistant

2 weeks ago

Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS FT Full time

Job summary

The post holder will be responsible for the provision of an effective and efficient administrative and secretarial service to their aligned Senior Managers within Adult Community Services. They will play a key role in supporting and actively promoting the Division in its aim to modernize the administrative service. The post holder will be actively involved in implementing the Administrative Service Improvement Programme and will lead on specific work-streams.

*There will be a short test prior to interview*

Main duties of the job

To provide a high level of administrative and secretarial support to the senior and service managers as

To be responsible for co-ordinating meetings and appointments for their senior and service managers, this will involve prioritising appointments, taking the initiative where appropriate to rearrange meetings to ensure best use of time and raising instances where priorities conflict. The post holder will ensure that the purpose of meetings and other appointments are always clearly

To receive incoming post on behalf of the senior and service managers ensuring any relevant action is taken where necessary including re-direction and escalation as appropriate.

To filter and act on incoming emails and messages, in accordance with agreed rules, to ensure that urgent and important communications are dealt with in their

To manage the electronic staff record, turnaround, and personal files of the line reports assigned to senior and service managers, ensuring that employment information is kept up to

About us

IMPORTANT

Please ensure you check your TRAC account regularly as this is how we will communicate with you during the shortlisting and selection process. Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including BUSINESS EMAIL ADDRESS , telephone contact details and postal address

Be Part of Our Team...

Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for better care and healthier communities, we want to hear from you.

Job description

Job responsibilities

To access and integrate electronic databases and reports to produce service level information as required by appropriate Senior and Service. To maintain an efficient and effective filing system ensuring business sensitive information is appropriately stored on the electronic drive in accordance with local file saving protocols and paper records ( staff files) stored in line with Data Protection and Confidentiality. To operate an effective bring-forward system to ensure that deadlines are met, issues are followed up on time and are not To assist in the production of reports and presentations delivered by the appropriate Senior and Service Managers To ensure that all necessary papers (in electronic form where possible) are available for meetings and other appointments. Person Specification

Qualifications

Essential

Educated to GCSE level in Maths and English A-C OCR 3 Award/Certificate in Text Processing/ Word Processing or equivalent qualification/ experience OCR IT in Outlook, Excel or equivalent qualification/ experience

Desirable

Supervisory Skills or qualification/ experience

Experience

Essential

Working in a pressurized environment Competency in Microsoft systems including word processing, excel and outlook Maintaining electronic filing systems Diary management Competency in using electronic systems Meeting minutes knowledge/experience

Desirable

Experience of working within the NHS Experience of using electronic staff database applications ( ESR, Manager Self Serve) Experience of Supervision of other admin staff

Skills

Essential

Good oral and written communication skills. Able to communicate with colleagues, senior managers, clinicians, executives Excellent organizational skills with the ability to adapt to changing environments. Ability to prioritize own workload Experience in e- procurement/ord ering

Personal

Essential

Must be able to work well as part of a team Must display a flexible attitude towards work. "Can-do" attitude Willing to learn new skills

  • Healthcare Science Assistant Band 4

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

    The West Midlands Regional Genetics Laboratory in Birmingham is recruiting to a number of permanent Healthcare Science Assistant (AfC Band 4) posts, both for current vacancies and pre-emptively for future positions that may become available; these opportunities may be either fixed term or permanent. We are looking for enthusiastic individuals committed to a...

  • Band 4 Personal Assistant

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    An opportunity has arisen for a Personal Assistant to join our Adults Community Service Team based at Moseley Hall Hospital. The successful applicant will provide an efficient and confidential administration service for the General Senior Management team.Applicants should have relevant qualifications as per attached person specification. The applicant must...

  • Band 4 Medical Secretary

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Queen Elizabeth Hospital Birmingham.You will be required to work to a high standard of accuracy and be able to...

  • Band 4 Assistant Psychologist

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham and Solihull Mental Health NHS Foundation Trust Full time

    Job SummarySecure Care and Offender Health - Men's and Women's Secure Services and Forensic Children and Adolescent Mental Health ServicesAssistant Psychologists - Band 4Several vacancies for Assistant Psychologists have arisen within the Secure Care and Offender Health directorate as a result of career progression in our current cohort. Our values focus on...

  • Band 4 Advanced Clinical Coder

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    Job summary:Band 4 25, ,596 plus (20% RRP reviewed annually)Band 3 22, ,336We are looking to appoint dedicated and enthusiastic individuals with excellent communication skills to join our multisite Clinical Coding team.You should be able to be able to organise your own workload but work as part of the team to deliver timely and accurate coded data to meet...

  • Band 4 Service Administrator

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham and Solihull Mental Health NHS Foundation Trust Full time

    Service AdministratorClinical Health Psychology ServiceQueen Elizabeth Hospital, BirminghamBand 437.5 hours per weekWe are looking for an administrator to assist the team within our Clinical Health Psychology service.You will need to assist in providing a high quality administrative service to ensure the smooth running of the department. The post holder will...

  • Personal Assistant

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Sandwell and West Birmingham Hospitals NHS Trust Full time

    Personal Assistant for the Midland Metropolitan University Hospital ProgrammeAfC Band 4Fixed term or secondment opportunity until September 2024.The Midland Metropolitan University Hospital (MMUH) Programme is a major transformation programme that will transform clinical services in our community and open our new acute Hospital the MMUH in 2024. The...

  • Band 4 Associate Respiratory Clinical Physiologist

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are recruiting 2 x Band 4 Associate Respiratory Physiologists to a leading respiratory physiology teams in one of the largest hospitals in the UK. Our department has a long history of developing top quality and award-winning physiologists and is one of the few departments in the UK that has achieved national accreditation for Improving Quality in...

  • Band 4 Flow Co-ordinator

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Ward 26 at Heartlands Hospital is looking for a 12 month fixed term Band 4 Flow Coordinator to join their dynamic team. Ward 26 is a fast and exciting respiratory ward, with complex patients and discharges, specialising in Cystic Fibrosis.The post involves the early preparation, facilitation and execution of complex respiratory discharges, in order to...

  • Band 4 Nurse Associate or Assistant Practitioner

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    This post is for Band 4 Nurse Associate or Assistant Practitioner. Newly Qualified Nurse Associates welcomed and supported with induction, development and career progression opportunities. Post available across Central Locality Teamsyou must have completed either the required the relevant Nurse Associate qualification or assistant practitioner foundation...

  • Band 4 Psychology Team Administrator

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham and Solihull Mental Health NHS Foundation Trust Full time

    Post: Team Administrator to the Psychology Department - Reaside ClinicGrade: Band 4Hours or Work: 30 hours per weekA thorough working knowledge of Microsoft Office packages and experience of working in a busy office environment is essential. The post holder will also be required to take comprehensive minutes and transcribe notes from digital dictation. They...

  • Band 3/4 Recruitment Officer

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    This is an exciting developmental post commencing on Band 3 with an opportunity to progress to a Band 4 senior recruitment position (depending on experience).There are 2 positions - 1 x 12 months Fixed term contract and 1 Permanent roleIn addition part of this role will be to register new RA users on the HSCIC system and to visit Trust sites to issue...

  • Band 4 Associate Librarian

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    Job summary:An opportunity has arisen at the Queen Elizabeth Hospital Birmingham Library for a Band 4 Associate Librarian. We are seeking an enthusiastic individual to join our dynamic and innovative library team in supporting healthcare staff access the latest evidence.The post holder will support and develop library resources, collections, and services....

  • Band 4 Personal Assistant/team Leader

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    The post holder will provide a high level, competent, comprehensive administrative support to the Heads of Service.The post holder will have day to day management for staff within a dedicated administrative team who will be responsible for delivering an effective service.The post holder will act as the Personal Assistant (PA) to a dedicated Head of...

  • Band 4 Team Administrator

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham and Solihull Mental Health NHS Foundation Trust Full time

    Band 4 Team Administrator -Enhanced RECONNECT Service2 year fixed term contract / secondmentThe Enhanced RECONNECT (ER) service supports individuals with convictions and complex needs to engage with and get the right treatment from mental health, substance misuse and other services, for up to a year after release from prison. Service users will be supported...

  • Band 4 Operational Support Administrator

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    Job summary We are looking for 5 full time Band 4 Operational Support Administrators to join our Operations Teams at Good Hope Hospital. We are looking for enthusiastic, organised, and flexible individuals with a 'can-do' attitude and a passion to learn, grow and develop in Operational Management. It is essential that applicants should fulfil the...

  • Band 4/5 Clinical Pharmacy Technician

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    This is an exciting opportunity to progress your pharmacy career. We are looking to recruit enthusiastic and well-motivated individuals to join our friendly team of pharmacy technicians who provide a range of pharmaceutical services in this busy acute hospital Trust. In this progressive role, you will be fully supported to gain the skills and experience...

  • Band 4 Medical Secretary Supervisor

    2 weeks ago

    Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    Job summary:We are looking for a Band 4 Medical Secretary's to be based at Heartlands Hospital to join our friendly secretarial team to provide a comprehensive and efficient secretarial service to the vascular department. As a medical secretary you will be helping our patients across their whole journey within the trust from when they are first referred to...

  • Band 4 Nurse Associate or Assistant Practitioner for Central Locality

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS FT Full time

    Job summary This post is for Band 4 Nurse Associate or Assistant Practitioner . Newly Qualified Nurse Associates welcomed and supported with induction, development and career progression opportunities. Post available across Central Locality Teams We welcome your clinical skills, holistic thinking and ability to collaborate with the wider...

  • Band 4 Assistant Practitioner

    2 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    Northfield District are looking for a Assistant practitioner with a NNEB or NVQ Level 3 in Child Care/CACHE or a Level 4 Certificate in Early Years Practice (OU) or a Level 3 BTEC National Diploma in Early Years (as per job description and person specification) to join our Health Visiting team.The role involves delivering key aspects of the Healthy Child...