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Collections Officer

3 months ago

Coventry, Coventry, United Kingdom CV Life Full time

Reference Number:
CCT042

Closing Date: 1st April 2024

Hours: 37 per week

Rate of Pay:
£21,918.40 per annum

About the role:


We are looking for a Collections Officer to support the ongoing care of the collections managed by Culture Coventry Trust on behalf of Coventry City Council.

Culture Coventry operates the Herbert Art Gallery & Museum and Coventry Transport Museum, as well as two off-site stores, and the postholder will work across all sites.


Working as part of the busy Collections team, responsibilities will involve the management, care and documentation of the collections, which include social history, archaeology, natural sciences, visual art and transport.


A key part of the role will be supporting the relocation of collections from the current off-site stores to a new Collections Centre.


The main responsibilities are:

  • To carry out ongoing collections management, care and documentation activities, working towards greater public access to the collections.
  • To support collections review and rationalisation and the move from current offsite storage to the new Collections Centre.
  • When required to work on projects as part of a project team.
  • To work in a wider team with colleagues in collections, exhibitions & events, learning & engagement, and operations to facilitate access to collections and to ensure their care.
We are looking for a self-motivated team player with a professional and friendly manner and:

  • Commitment to audience development and inclusive access to collections
  • Good planning and organisational skills
  • Experience of working with museum collections
  • Knowledge of SPECTRUM and Accreditation standards
Closing date 1 April 2024

Reporting to:
Curatorial Manager**
Responsible for: Curatorial Assistant

Scope:


Culture Coventry Trust and Coventry Sports Foundation are operating as CV Life, so that the scope of this Job Description as a CV Life document extends to cover the employment contracts held with either Culture Coventry Trust or Coventry Sports Foundation.


  • To carry out collections management activities, including display, care, movement and documentation of displayed and stored items in the collections held by Culture Coventry on behalf of Coventry City Council, working to best practice standards in the management and care of museum collections in order to facilitate greater public access to collections. The collections include Transport, Social and Industrial History, Archaeology, Visual Art and Natural Sciences. Culture Coventry manages the Coventry Transport Museum, Herbert Art Gallery & Museum and 2 offsite stores and the postholder will work across these sites.
  • To support and advise the Curatorial Manager in establishing and implementing the overall objectives relating to the collections held by Culture Coventry on behalf of Coventry City Council. These objectives relate to user access, collections development, documentation, collections care, conservation and storage.
  • To work on a range of collections management projects and initiatives which support the development of our collections including supporting the move of collections from offsite storage to a new Collections Centre, including review and rationalisation of collections, preparing collections to move, assisting with the movement of collections and working on documentation projects ensuring collections are documented to SPECTRUM standards.
  • To work in a wider team with colleagues in collections, exhibitions & events, learning & engagement, and operations to facilitate access to collections and to ensure their ongoing care.
  • To work across all CV Life cultural venues as required.

Main duties of the role:

  • Maintain appropriate collections management standards relating to legislative obligations, storage, movement, handling and display of collections.
  • Carry out collections documentation including accessioning and cataloguing collections to SPECTRUM standards.
  • Support the ongoing collections review process, including rationalisation of collections and preparation of collections for move to new Collections Centre.
  • Line manage the Collections Assistant and supervise collections trainees, apprentices, volunteers (including the Transport Museum workshop volunteers) and work placements as necessary.
  • Working with the Collections Care Officers and Collections Care Technicians to ensure that the collection is cared for and maintained to Accredited Standards, including monitoring environmental conditions and implementing programme of IPM.
  • Promote access to the collections through temporary exhibitions, permanent displays, events, digitisation and learning and engagement initiatives to encourage their use by as wide an audience as possible and in accordance with museum standards.
  • Assist with the management of loans to external organisations and loans into the museum.
  • Manage the museum's electronic collections management system and act as the point of c