Executive Assistant, Technology
7 days ago
Job description
Business type
Types of Jobs - Administration / Facilities Management
Job title
Executive Assistant, Amundi Technology
Contract type
Permanent Contract
Expected start date
05/08/2024
Management position
No
Job summary
Provide administrative support to the Amundi Technology executive team, as well as providing team work / support to the other EA in Amundi Technology.
Supplementary Information
Main Tasks and Accountabilities:
Organise business trips including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules Calculate and process expense claims from business trips Maintain diaries where required including arranging appointments Protect and ensure the confidentiality of all information Act as gatekeeper for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments Prepare general correspondence, including confidential documents, and drafting responses to correspondence Handling overseas visitors agendas Committees schedule numerous senior level meetings and preparing documents Screen telephone calls, taking and conveying messages where Provide admin support as and when needed Frequent liaison with Paris office to assist with meetings and visitors etc. Print and collate all documentation as required Organise other ad-hoc internal and external meetings Support with any other ad-hoc administrative supportPosition location
Geographical area
Europe, United Kingdom
City
LondonCandidate criteria
Minimal education level
Bachelor Degree / BSc Degree or equivalent
Academic qualification / Speciality
BA/BSc or equivalent
Experience
Experience of understanding / speaking French will be useful, but not essential Experience of working in a Financial Services organisation Strong Microsoft Office skills particularly with Outlook, PowerPoint and ExcelTechnical skills required
Highly organised with excellent abilities to multi task Excellent time management skills Strong verbal & written communication skills and the ability to be flexible Friendly, polite and the ultimate professional in terms of appropriate behaviour when interacting with different stakeholders both internal and external. This includes exhibiting the appropriate discretion A team player. This person must be prepared to work closely with and support fellow EAs and Team Assistants across the business.-
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