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Office Administrator
3 months ago
Hours:
Full time, Flexible working
We are currently seeking a highly organised and detail-oriented Office Administrator to join our dynamic team at Powell & Co Construction Ltd.
As an Office Administrator, you will play a key role in ensuring the smooth day-to-day operations of our office in providing administrative support to our technical and sales teams.
You will be responsible for the flow of information and documentation across the business and the processes and procedures related to this.
Experience in the construction industry is desirable but not mandatory as we are looking for an individual who is open to learning our document control management systems and is committed to providing comprehensive administrative support.
Main responsibilities:
> Answering phone calls, take messages, and direct enquiries to the appropriate person.
> Liaising with Project Managers, Clients, stakeholders, subcontractors and site gangs to ensure the smooth running of projects
> Organise and maintain physical and electronic filing systems
> Arranging services for sites i.e. plant machinery, welfare units, scaffold & safety netting
> Organising and booking travel, accommodation, and other site requests
> Distributing and controlling information throughout the office and job sites
> Support all employees with any technical or administrative issues/requests
> General office admin as required
Due to the changing nature of work practises, or for operational, commercial or technical reasons, it is accepted that the company reserves the right to make changes to individual job descriptions as necessary.
Essential Skills:
> Proven experience as an Office Administrator or similar role
> Strong organisational skills with the ability to multitask and prioritise effectively
> Excellent communication and interpersonal skills
> Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software
> Attention to detail and a high level of accuracy in work
> Ability to maintain confidentiality and handle sensitive information
> Strong problem-solving skills and ability to work independently
> Hold at least GCSE - Grade 4 / C (or equivalent) in English and Maths
Desirable
> Construction Industry (or similar) experience
Closing date 11 August 2023.
