Data Entry Administrator

2 weeks ago

Sheffield, Sheffield, United Kingdom Riverdale Grange Full time

Role Purpose:

  • To provide data inputting support for all mandated data collection.
  • To provide data inputting support for the Finance department.
  • To work flexibly in supporting the management and admin team.

Role Context:

  • A good team player who is selfmotivated and flexible, providing a high level of administrative support to the Hospital.
  • The post holder will demonstrate good organisational skills, be capable of working to deadlines and have a high degree of data accuracy.
  • The post holder must be capable of using their own initiative and working without direct supervision.
  • The post holder must maintain confidentiality and be able to understand and act on information within the boundaries of the role.
  • The post holder will be familiar with a range of IT systems and the use of Sage (training given).

Key Tasks & Responsibilities:

  • Extract clinical, administrative and financial data from both computerised and paperbased systems ensuring that the data is accurate, consistent, timely and uptodate.
  • Assist with the coordination, uploading, checking and resolution of data and data queries.
  • Create spreadsheets and run reports.
  • Provide a confidential and comprehensive administrative service and undertake a full range of duties in line with job role.
  • Data inputting on a regular basis, ensuring accurate information is inputted into patient records, internal and external databases as required.
  • To be conversant with all of the services offered within Riverdale.
  • Knowledge of Data Protection Act and Patient Confidentiality, Risk Management and Health and Safety Procedures and ability to work within these.
  • Responsible for the timely completion of all Mandatory Training.
  • To communicate confidential, sensitive or contentious information with a range of people internally and externally across organisations.
  • To communicate effectively and appropriately through a range of media.
  • To provide prompt responses to queries that come into the service when required.
  • To work flexibly as a member of the team and to conduct and complete work generated by the Line Manager within deadline and with a high level of accuracy.
  • To manage and organise the workload effectively and appropriately, through prioritisation, organisation and planning. Organise and plan daytoday workload or activities in order to meet the demands of the job role.
  • The post holder is expected to use their initiative to a significant level and work without direct supervision.
  • Escalate as appropriate if an issue/problem cannot be resolved and requires assistance from their Line Manager.

Personal

  • Employees must maintain a high standard of personal hygiene and appearance.
  • Employees must be positive and have a cheerful attitude.
  • Ensure respect and dignity of service users at all times.
  • Patient privacy and confidentiality must be respected at all times.
  • Maintain professional boundaries.

Policies & Procedures

  • Understand and adhere to the hospital Policies & Procedures and ensure that others also adhere to these.
  • Take personal responsibility for maintaining up to date knowledge and adhering to all hospital policies and procedures.
  • Works within the hospital's Equality and Diversity framework.

Teaching, training and Supervision

  • To actively engage in monthly supervision.
  • To actively engage in the appraisal process.
  • To continue to gain knowledge, skills and experience in accordance with professional practice to enhance overall care for patients.
  • Actively engage in formal and informal training opportunities to develop and maintain skills and knowledge and ensure fitness for practice
  • Adhere to essential and statutory training requirements.
  • Assist in the training of other staff as appropriate to role.

Health and Safety

  • Ensure the maintenance of a safe and secure treatment environment which is fit for purpose.
  • Contribute to the workplace Risk Assessment process and adhere to risk management plans.
  • Work at all time within Health and Safety legislation, hospital policies and procedures.

General Duties


The post holder's adherence to the job description and specific role objectives will be reviewed as a matter of routine within supervision and appraisal.

This allows for appropriate stretch and support for each individual working within a generic job description and meets individual needs creating opportunities for growth.


Data Protection


The post holder must at all times respect the confidentiality of information in line with the requirements of the Data Protection Act.

This includes, if required to do so, obtain, process and/or use information held on a computer in a fair and lawful way, to hold data only for the specified registered purposes and to use or disclose data only to authorised persons or organisations as instructed.


Other Duties
This list is not exhaustive. The post holder may be asked to undertake duties not directly highlighted within th

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