Caretaker

7 days ago

Burgess Hill, United Kingdom Reed Full time
Premises Coordinator
  • Location: West Sussex
  • Job Type: Full-time

We are seeking a Premises Coordinator to provide essential administrative support to our Assistant Business Manager and the Premises Team. The successful candidate will be involved in maintaining compliance servicing schedules, processing purchase orders, and ensuring the smooth operation of our premises across the organisation.

Day to Day of the role:
  • Maintain the school's schedule of compliance servicing in accordance with relevant legislation.
  • Process purchase orders, ensuring Best Value is applied at all times.
  • Carry out audits of estate records and follow up to ensure compliance.
  • Provide reports and analysis on the Estates help desk as required.
  • Manage various Management Information Systems relevant to the Premises Department.
  • Offer general administrative support and guidance to the Premises Officers.
  • Create and manage work planning spreadsheets and provide flexible administrative services.
  • Support in Centre with weekly report checklists and audit site files in rotation.
  • Conduct audits with the Cleaning Company as required.
  • Manage the service and repair of Estate vehicles, ensuring compliance with vehicle paperwork.
  • Assist with obtaining tenders for projects, ensuring Best Value is applied.
  • Monitor the Premises Helpdesk, action faults raised, and ensure prompt resolution.
  • Cover reception and general secretarial duties when required, providing cover at WSAPC offices across West Sussex as necessary.
  • Contribute to the planning, development, and organisation of support service systems/procedures/policies.
  • Operate relevant equipment/ICT packages (e.g., Microsoft Office, SIMS, FMS).
Required Skills & Qualifications:
  • Experience in administrative roles, preferably within a premises or facilities management context.
  • Familiarity with compliance servicing and estate management.
  • Proficiency in Microsoft Office and other relevant ICT packages.
  • Strong organisational and planning skills.
  • Excellent communication and interpersonal abilities.
  • Ability to work constructively as part of a team and support junior staff.
  • Knowledge of finance-related procedures and data protection policies.
Benefits:
  • [Please insert benefits here, such as pension scheme, healthcare, professional development opportunities, etc.]

To apply for the Premises Coordinator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.

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