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Support Medical Secretary

3 months ago

Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time

To assist in providing high quality, safe patient care through the delivery of an effective, efficient and responsive administrative and clerical service which meets the needs of the service.


This will be achieved by working in a supportive team, supporting colleagues, the senior medical administration team and management, to ensure the team provide effective administrative tasks.

To provide Typing support to the Gastroenterology Department.
Register referrals from all sources on the patient administrative system (PAS),
Telephone patients to offer appointment dates and times, in accordance with consultant prioritisation, Trust standards and NHS targets, using PAS and the national E-Referral Service systems to record appointments made
To provide clerical support to the Gastroenterology Department.
To open mail, collate patient results and scan to electronic patient records.
To process patient letters to prepare for postage.
To understand and interpret functional/medical/legal terms and organisational policies
Ability to deal with non-routine issues such as problem solving

Act as the link between consultants, clinicians and other areas to ensure care is delivered in a coordinated and efficient way.


We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve.

We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We recognise that flexible working is important.

We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.


Benefits we offer to you:

  • Between 2733 days of annual leave plus bank holidays
  • NHS pension scheme membership
  • Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
  • NHS Staff discounts
  • Cycle to work scheme
  • Salary finance for loans, savings, budget planning and tips on managing debt
  • Stockport Credit Union
- for local financial advice

The post holder will deliver audio typing support for clinic correspondence. Specifically, the main duties of the role will involve clinic and results letters typing using WinScribe and similar systems.

The role is vital in ensuring patients are informed in a timely way, regarding their care pathways and requires good levels of concentration, proof reading skills and involves prolonged periods of typing for large periods of the day


The postholder will need to be able to understand and interpret functional/medical/legal terms and organisational policies and procedures, working with colleagues to ensure correct process is followed and ensure the smooth administration of patient flow.


Ability to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures primary to coordinate care plans.


The role will be linked to a system that supports departments and business groups to ensure typing is available to cover for shortages and peaks in demand across departments.

Outputs will be measured using a set of performance measures to ensure consistency and high quality, timely service provision.


Duties and responsibilities include assisting and implementing the interface and support required with the flow of patients through the system as required.


The post holder will be expected to work flexibly across the Trust and health community where required to ensure the service has sufficient cover available to meet patient and service needs.

This will include both working in a variety of areas as required and being adaptable to use the skills required for a variety of services which could be delivered from a hub or centralised centre.


Act as the link between consultants, clinicians, the booking team and other areas to ensure care is delivered in a coordinated and efficient way.


The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust's policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary


In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.