Summer School Administrator

7 days ago

Oxford, Oxfordshire, United Kingdom Oxford Royale Full time

About us
Oxford Royale is an award-winning British company with a real passion for international education.

Each year our team works harder to compile stimulating and rewarding programmes for all ages, bringing together outstanding Teachers, energetic Counsellors, brilliant Guest Speakers and professional support staff.


Overview:

In the role of Administrator, you will play a pivotal part in supporting the Programme Coordinator in day-to-day administration and information tasks at our elite summer programme for teenagers.

Your responsibilities will be to ensure the smooth functioning of the site office, maintain accurate records, and be a key point of contact for IT and system-related inquiries from the campus team and Oxford Royale Head Office.


This role would suit a diligent and organised worker, keen work in a dynamic environment and join an exciting community.


Key
Responsibilities:

Student Safety:

  • Assist in maintaining a positive and consistent presence on and off campus, contributing to the broader safety strategy.
  • Support the management of student records, attendance, and absences, ensuring accuracy and timeliness.

Representing Oxford Royale:

  • Act as an approachable and confident figure when interacting with students, reporting challenges responsibly to the senior leadership team.
  • Responsively handle communications from parents, providing support and information as needed.
  • Collaborate where needed closely with the site conference team to successfully communicate key information and messaging.

Student Experience:

  • Support the staff team by providing necessary information and equipment for the successful execution of their roles.
  • Assist in the planning and executing a professional and efficient welcome, programme, graduation, and departure for all students on campus.
  • Anticipate and communicate effectively to limit lastminute changes to the timetable and inform all relevant parties.

Collaboration and Leadership:

  • Work closely with the Programme Coordinator and Programme Director, wider staff team, and Head Office to ensure effective communication and collaboration.
  • Support the Programme Coordinator in facilitating an effective setup and close down of the campus, serving as a liaison for procurement and logistics.

Administration, Systems and Compliance:

  • Take a proactive approach by organising and preparing documentation for the summer program, including printing and scanning.
  • Manage both manual and electronic records and information systems, ensuring uptodate information throughout the summer program.
  • Record attendance of staff and students on relevant systems, raising any concerns to the senior leadership team.
  • Record meeting minutes and take accountability for outstanding actions to minimise the impact on the delivery of the summer program.

Position Details

  • You will usually be required to work 40 hours per week across 5 days, but flexibility is essential.
  • Our courses run in sessions of 2 weeks, with the majority of the courses running from June to midAugust.
  • Mandatory training will take place during the week before student arrivals.

Essential Qualifications / Experience

  • Completed at least A-Levels or equivalent examinations.
  • At least one year of higher education.
  • High level of IT proficiency.

Desirable Experience

  • Strong proficiency with Google Apps.
  • Experience of academic or office administration.
  • Experience of working in a summer school environment.
  • We incorporate equality into all we do, making every effort to eliminate discrimination, create equal opportunities and develop good working relationships._

Job Types:
Full-time, Temporary contract, Fixed term contract, Graduate

Contract length: 4 weeks

Pay:
£11.50 per hour

Expected hours: 40 per week

Benefits:

  • Referral programme

Schedule:

  • Monday to Friday
  • Weekend availability

Ability to commute/relocate:

  • Oxford, Oxfordshire: reliably commute or plan to relocate before starting work (required)

Education:

  • A-Level or equivalent (preferred)

Work Location:
In person

Expected start date: 24/06/2024

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