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School Administrator

3 months ago

West London, United Kingdom Love Success Plc Full time

School Administrator & Receptionist:

  • Job Reference:
Date Posted: 1 March 2024

  • Recruiter: Love Success plc
  • Location: West London, London
  • Salary: £15.00 Per Hour
  • Sector: Administrator/ Office Assistant/ Data Entry
  • Job Type: Contract
  • Work Hours: Full Time

School Administrator & Receptionist x 2
***LOCATION: West London (Zone 2/3)

SALARY:
£15 per hour

HOURS:
37 hours per week, 39 weeks per year (term time + inset days)

CONTRACT:
Temporary with permanent opportunity

Start Date:
March/April 2024

PURPOSE OF THE JOB:
To provide an effective and efficient clerical support to the school. The post requires flexibility and the ability to work well as part of a team.

Liaison with:

The post-holder is expected to liaise with parents and carers, members of the community, all members of staff within the Academy and other Trust members of staff who may be on site.


KEY RESPONSIBILITIES AND ACCOUNTABILITIES

This list is not exhaustive, but includes:

  • To be the first point of contact for both telephone and face to face enquiries and take messages where appropriate
  • To accurately record and update all pupil information on the school's database platforms such as Bromcom, OFSM and school cloud.
  • To administer first aid to pupils as required in keeping with the Trust's policy
  • Monitor stock levels and place whole school stationary and medical supplies orders
  • To ensure the correct storage and administration of medicines and liaise with teaching staff to ensure the monitoring of expiration dates
  • To create and distribute dietary badges
  • To monitor pupil absence and lateness in line with Trust policy
  • To ensure school security arrangements are always complied with, including the issue of visitor's badges and use of the visitor's signing in system.
  • To provide hospitality for visitors to the school
  • To accept, unpack and distribute deliveries as well as report deliveries and missing items to the finance team in a timely manner
  • To be responsible for the sorting and distributing of incoming post
  • Ensure the general tidiness of the school reception area
  • Log and monitor pupil's attendance, referring cases to the Headteacher and EWO where appropriate
  • Prepare prospectus packs and arrange tours for new pupils
  • To be responsible for Parent Pay and ensure that monies are collected/paid for school dinners, breakfast club, trips and visits
  • Completion of statutory returns such as the school pupil census
  • To assist with the administration of school visits in liaison with the teaching staff
  • Manage the outgoing correspondence to parents and carers where appropriate; parentpay, letters, social media, newsletter
  • To liaise with the catering manager on the preparation and distribution of school dinner menus and special events
  • Professional and approachable front of house for parents and visitors.
  • To maintain the school's events diary and book whole school events
  • To be responsible for pupil admissions, waiting lists and ranking in line with the school's admissions policy
For more information, Please call Leonie Thomas at Love Success.