School Administrator

7 days ago

London, United Kingdom Fulham Primary School Full time

**About us**

At Fulham Primary we believe that education can change lives. We are committed to ensuring that from an early age, every student is encouraged and given the opportunity to reach their full potential.

We benefit from being part of a large multi academy trust group, United Learning.

At Fulham Primary we currently have 230 children on roll, ranging from Nursery to Year 6. We are located in Fulham (South west London), 10 minutes' walk from the District Line tube stops of Fulham Broadway and West Brompton also on the overground.

**Hours: 7.45am - 4.15pm (Monday to Friday)**

**40 working weeks a year - (school term time + one week)**

**Location: Fulham Primary School**

We have an exciting opportunity for a professional, highly organised School Administrator to join us at Fulham Primary as the first point of contact for the school, managing the day to day demands of the school office.

**About You**

They will be confident using technology and taking on the responsibility of maintaining accurate pupil records and efficiently undertake a variety of administrative tasks.

We are looking for someone who is organised, reliable, resilient, possesses strong IT skills and has an eye for detail.

**About Us**

At Fulham Primary we believe that education can change lives. We are committed to ensuring that from an early age, every student is encouraged and given the opportunity to reach their full potential.

We benefit from being part of a large multi academy trust group, United Learning with potential for growth and development within the Trust.

At Fulham Primary we currently have 230 children on roll, ranging from Nursery to Year 6. We are located in Fulham (South west London), 15 minutes' walk from the District Line tube stops of Fulham Broadway and West Brompton, also on the overground.

**The Role**

**Reception**
- To respond in a professional manner to all callers and visitors to Reception. Ensure that the school reception area and meeting rooms are a welcoming venue and ensure that catering supplies are replenished as needed.
- To operate the switchboard, answer incoming calls, transfer calls, take and promptly relay accurate messages, check daily messages and operate the night/break mode as appropriate.
- To initially handle complaints, ensuring that complaints are dealt with tactfully, attempting to resolve minor matters and referring more serious matters to the Head teacher.
- Arrange catering and coffee/tea for visitors as required.
- Manage the incoming and outgoing mail and deliveries, notifying staff as appropriate and liaising with the Site staff as required.

**Finance**
- To source and place orders for school and office resources ensuring value for money
- To process purchase orders and goods received notes on the finance system
- To receipt and safely store any cash taken from parents at the reception desk.

**Attendance**
- Check that the attendance registers are completed twice daily and follow up teaching staff where incomplete
- Communicate with parents as needed regarding absence

**Safeguarding**
- To adhere strictly to all safeguarding procedures with respect to all visitors to the school and liaise with HR as needed.
- Create ID badges for new staff joining the school
- To liaise with the site manager regarding site issues, including security issues as needed

**Administration**
- Resources - maintain an organised office including stocks of resources for the office and classrooms.
- Admissions - support the operations manager with respect to pupil admissions as needed in relation to school tours and communication with prospective parents
- Marketing/technology - update the school website as needed. Coordinate and publish the school newsletter. Ensure the online school calendar is populated and up to date at all times
- Pupil data - to maintain the pupil’s confidential records, both in the filing cabinets and on databases. To maintain accurate data on and operate Arbor (or equivalent). Responsibility for adding/removing/editing pupils with all relevant information
- Catering/meals - management and coordination of packed lunches list with parents, management of vouchers and free school meals, daily liaison with the school kitchen regarding dinner numbers, responsibility for catering orders for events.
- Trips and Visits - assist teaching staff with booking of venues, TFL transport and coaches for day trips and residentials
- Clubs - organise with teaching staff the schedule of after school clubs each term including creating the clubs on Arbor
- Uniform - manage second hand uniform supplies, lost property, and spare uniform.

**Culture**
- Support the school’s values and ethos by contributing to the development and implementation of policies, practices and procedures including telephone protocols.
- Help create a strong school community, characterised by consistent, orderly behaviour and caring, respectful relationships.
- Maintain confidentiality and a professional relation

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