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Document Controller
4 months ago
Location:
London, GB
Department Name:
DF Asset Protection Programme Mgr - Anglia G1
About Network Rail:
Network Rail are dedicated to becoming one of Britain's best employers and believe this starts with placing the people at the centre of everything we do
Our ambition is to be adaptable to passengers and freight users, and we're empowered to do the right thing for those who use the rail network.
Brief Description:
What to expect
Anglia route is looking for a Document Controller. As a Document Controller, you'll manage a through document and information system for a variety of projects.
You will oversee large volumes of documents, ensuring they are organised, DRNs created when required and distributed promptly to reviewers.
You will prioritise documents by maintaining aware of project progress, creating customised reports for Project and Design Teams to sure KPIs & SLA targets are met.
About the role (External):
Key accountabilities will include:
- Analyse and present data to support recommendations.
- Provide technical and administrative support.
- Locate and collate data, records, and other information as the need arises.
- Carry out upkeep and review of publications, data, records, logs, etc. as required.
- Assist in the preparation of the outputs required.
- Following and improving document control procedures
- Ensuring all documentation meets formal requirements and required standards
- Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and industry professionals
- Producing document progress reports for senior managers
- Conducting regular reviews and document audits. Ensuring documents are shared at key times to facilitate timely project completion
- Manage and maintain the project on a variety of systems throughout its life cycle, ensuring protocols are adhered to creating an accurate and comprehensive audit trail.
- To log, distribute promptly and keep updated various instructions from consultants, clients, project managers etc.
- Communicate to the Project Team the abilities of the document control system and provide training, technical and procedural support for all users.
- Thoroughly police the procedures and standards defined in the project's protocols and procedures.
- Review all comments made on documents to ensure that they have been added electronically to form part of the audit history
- Foresee any issues that have potential to disrupt the information flow or audit trail of the project and take appropriate actions to resolve these issues.
We are looking for someone who can demonstrate the following essential criteria:
- Knowledge of relevant technical function and activities
- Good analytical skills
- Good communication and organisation skills
- Proven planning and process management skills
- Advanced knowledge of Word, Excel, and Outlook. Strong IT skills.
- Good organisation skills and attention to detail
- Working to and enforcing deadlines, able to work well with others.
- Administration skills
- Strong customer service skills
- Able to use your initiative
- Flexible and open to change
It's not essential, but we'd love it if you have:
- Knowledge of operational railway environment
Network Rail can offer you an exciting career with competitive pay and excellent benefits including a choice of contributory pension schemes, a generous annual leave package, a bonus scheme and an annual 75% subsidy on season tickets costing up to £3,333 (to a maximum amount of £2,750).
