Office Coordinator

1 week ago

Solihull, Solihull, United Kingdom sales-i Full time

Are you an experienced Office Coordinator, with knowledge of basic HR processes? If so, this
Office Coordinator position offers you the perfect opportunity to utilise all your skills.


The salary is £17,500 per annum for 25 hours per week. This is an Office based role, 5 days a week. Monday to Friday 9.30am-3pm (Hours can be flexible to suit)
sales-i are an award-winning tech business, developing sales performance software that is utilised by some of the biggest manufacturing and wholesaling brands out there With offices across the globe, we pride ourselves on our vibrant and relaxed atmosphere, that is driven by our employees


Our Office Coordinator hybrid role is very hands-on, covering a range of responsibilities which ensure the smooth running of a busy office environment and the back-office services that underpin the business in the UK.

These responsibilities cover Facilities, admin, HR, and Finance.

Key Responsibilities of the Office Coordinator:

Facilities

  • Office administration, including, arranging travel, ordering office suppliers, lunches, replenishing stock (fruit, milk etc)
  • Meeting and greeting clients and help with onboarding new starters
  • Management of all onsite and offsite company events
  • Management of office vendor relationships
  • Maintaining H&S records and manage training requirements
  • Assist with the weekly and annual H&S audit
  • Arranging repairs or maintenance to the office

HR

  • Health benefits plan administration
  • Track annual leave, sick, leave of absence process and communication
  • Assist with recruitment, new starter documentation (RTW, references, etc), leavers and changes process and paperwork for all employees.
  • Operate as the relationship manager with third parties to maintain/update HRM system
  • Support Manager's in completion of performance development process and new hire induction plan
  • Facilitate benefit plans annually, working closely with Head of HR & Talent
  • Basic HR support

Finance

  • Responsible for reconciling and matching receipts to credit card statements. (Training will be given)
  • Responsible for chasing customers on late payment of invoices
  • Ad Hoc finance tasks

Skills & Experience Required:

years demonstrable experience of administration and facilities co-ordination

  • Attention to detail
  • Problem solving approach
  • Build partnerships with people and teams within the Company
  • Proficient with IT systems and good knowledge of Microsoft suite
  • Ability to plan, prioritise and manage multiple tasks effectively within required timescales
  • A selfstarter with a cando willdo attitude
  • Able to keep highest levels of confidentiality
  • A warm, authentic, and fair personality is a must
  • Excellent collaboration, influencing, and organisational skills required

Why sales-i?

sales-i is a sector defining software company on a mission to create the very best products to support businesses and we are looking for talented individuals to join our journey of innovation and growth.


Whatever your role you'll have the opportunity to work with an award winning and highly passionate team, develop personally and make a positive difference to our customers.

We have plenty of household name clients around the globe and amazing, employee focused offices.

What's Next?


If you have Office Coordination skills and knowledge of HR and Finance Admin, we would love to hear from you.

Don't let this exciting new opportunity pass you by. APPLY NOW and we will be in touch.

Job Types:
Part-time, Permanent

Part-time hours: 25 per week

Salary:
£17,500.00 per year

Benefits:

  • Casual dress
  • Company events
  • Company pension
  • Cycle to work scheme
  • Flexitime
  • Free flu jabs
  • Free parking
  • Life insurance
  • Onsite parking
  • Referral programme
  • Sick pay

Schedule:

  • Day shift
  • Flexitime
  • Monday to Friday

Ability to commute/relocate:

  • Solihull, B91 3LT: reliably commute or plan to relocate before starting work (required)

Experience:

  • Customer service: 3 years (required)
  • Administrative experience: 3 years (required)

Work Location:
In person

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