Administrative Assistant

1 week ago


Blackpool, Blackpool, United Kingdom The Boathouse Youth Full time

Administrative Assistant

Reports to:
Administration Manager

Team:
Operations Team

Senior Leader:
No

Line Management Responsibility:
No

Hours: 35 hours per week

Salary:
£11.50 p/hr

Location:
Blackpool


We are looking for a flexible and friendly team-player who is a natural and professional communicator with an ambition to achieve The role requires a multi-skilled individual who wholeheartedly believes in the work the charity undertakes and passionately wants to make a difference.


Key Responsibilities
Updating membership and attendance databases (e.g. Upshot).

Maintaining staff and volunteer records

Managing bookings for activities and sessions.

Maintaining financial administrative systems (Equals, Sage, Excel).

Minor graphic design (using Canva, Photoshop) Implementing and maintaining administrative systems. (Upshot, Photo Archives, Google Sheets).

Dealing with correspondence and phone calls.

Ordering and maintaining office supplies.

Making updates and posts on our website.

Contributing to Social Media through the publication of posts and responding to messages.

Handling Purchase Requests and Invoices.

Collating and allocating expenses.

Building and maintaining effective relationships with staff, volunteers, parents and young people

Qualifications and Skills

Essential

  • A good understanding of Microsoft Office tools & Google suite, especially Excel and
Google Sheets.

  • Ability to use PCs, Mac & Smart Mobile Devices
  • Ability to quickly comprehend new software systems and apps.
  • Excellent attention to detail with the ability to quickly and accurately record data on online systems
  • A good understanding of social media platforms
  • Ability to create basic infographics and produce smart, BHY branded documents
  • Ability to work in a changing environment, delivering tasks against agreed timescales
  • Flexible in approach to working hours

Desirable

  • Experience of working in the charity or education sector
  • Full UK driving licence

Job Types:
Part-time, Permanent

Part-time hours: 35 per week

Salary:
£11.50 per hour

Benefits:

  • Company events
  • Free parking
  • Health & wellbeing programme
  • Onsite parking

Schedule:

  • Day shift
  • Monday to Friday
  • Weekend availability

Ability to commute/relocate:

  • Blackpool: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (required)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 2 years (required)

Language:

  • English (required)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person

Application deadline: 16/06/2023

Reference ID:
ADMIN003

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